Welcome to the latest version of TRIM - CM9.1

This upgrade allows better integration with recent versions of Microsoft Office and provides access via a web client for staff who use Macs or who are not on the ITS central domain.

What's new in the upgraded release?

The icon has changed colour.

The user interface is arranged in ribbons to look more like Microsoft products and to improve user experience and access.

The main view for most users will consist of four tabs:  Home, Search, View and Manage

The "TRIM landing Page" comprises four main sections for the menu.

Ribbon Menu - Ribbon Menu is comprised of tabs with a set of associated menu items under each tab. Some menu items have a black arrow on the side which contain sub-tasks within the item. Note: This menu is similar to MS Word.

Shortcuts pane - Located on the left hand side of the screen, the Accordion Menu displays a list of menus and associated tasks. Task with a black arrow on the side contains sub-tasks within the item. 

Primary Processing Screen - Refers to the top section of the processing screen. The Primary Processing Screen will display items from search requests.

Secondary Processing Screen - Refers to the bottom section of the processing screen. This section expands/provides further details on an item selected from the Primary Processing Screen. For example, in the below screenshot, details are listed in the Primary Processing Screen, and further detailed information will be displayed in the Secondary Processing Screen.

Users will also see a Shortcuts Pane on the left side of the screen which contains: Recent, Favourites and Trays

Users will be able to customize the look to suit their needs.

When will training be offered?

Training guides are currently in development and will be available through the RAMS website and through Blackboard.

All relevant user guides will be updated and will be available to staff following the upgrade.


What is a record and who we are

Records are “information created, received and maintained as evidence and as an asset by an organisation or person, in pursuit of legal obligations or in the transaction of business”.[1]  In essence, records aren’t just collections of data—they comprise of the content, context, and structure necessary to provide sufficient evidence of a business activity.  As a collection, records are fundamental to our institutional memory and contribute directly to our understanding of UQ in the past, present and into the future.

[1] Standards Australia. 2017. Australian  Standard AS ISO 15489-1-2017, Part 1: Concepts and principles. Sydney: SAI Global Ltd.


Record Management Services (also known as RAMS or Records) is located within Information Technology Services (ITS) and is responsible for the strategic management of The University’s recordkeeping systems, records of enduring value, developing policies and providing advice.

Advice and information requests records_request@uq.edu.au
Extension 53361
Staff file requests

Extension 52831

Student emails for automatic registration


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