A record is information created or received that provides evidence of decisions or actions of UQ while undertaking its business. As a public authority we have a legal responsibility to make sure that these records are managed effectively, retained for the required period of time, and then disposed of appropriately.
Record Archives Management Services (RAMS) is located within Information Technology Services (ITS) and is responsible for the strategic management of The University’s recordkeeping systems, records of enduring value, developing policies and providing advice.
Goals for 2016
RAMS will be implementing elements of the Strategic Records and Information Management Plan which was endorsed by the Strategic Information Management Committee (SIMC).
These initiatives include:
- Promote a culture of shared responsibility by providing the software and training necessary for staff to manage their own records. Establishment of processes and auditing for quality assurance rather than providing a registration service for others.
- Promote staged rollout of endorsed recordkeeping system HP Records Manager (RM).
- Expand early disposal of digitized records for items with temporary retentions.
- Begin transition of staff files from hard copy to electronic.