If your UQ Abroad application is successful, your advisor will send you a UQ acceptance letter and an application form for your host university.

Please read the steps below which explain what you need to do to progress your application. 

Application Form

While the host university application form will vary from university to university, you can usually expect to complete one of the following styles of application forms:

  • online application: you will need to upload your documentation on the website and complete everything online
  • partial online application: you will complete the majority of your application online, but some of your documentation may need to be submitted to UQ Abroad in hard copy to be sent to your host university
  • paper application: you will need to complete the application and submit all documentation and forms to UQ Abroad to be sent to your host university

When completing your application, please be sure to:

  1. read the application thoroughly and compile all required supporting documentation
  2. complete the application and ensure that you attach all requested supporting documentation.
  3. submit your completed Host University Application Form to your UQ Abroad Exchange Advisor by the date indicated on your acceptance letter. Keep copies of your application and all documents for future reference.

Supporting Documentation

Proof of Finances

Some host universities will ask you to provide proof of finances as part of their application process in order to issue documents required for your student visa.

Proof of finances may include any of the following:

  • completion of the host university’s financial form
  • an original bank statement in your name, dated within the last three months, showing a balance in the amount required. If you are not able to supply this (e.g. if you have online statements) you will need to ask your bank to provide a letter on official bank letterhead stating your name, date and funds available in the local currency, signed and stamped by the Bank.
  • if you are being sponsored (by your family or guardian), your sponsor must provide the original bank statement or letter as outlined above, and provide a letter outlining their sponsorship.
  • if your sponsor is a corporation or university, you will need to submit an original award letter from that sponsor stating the exact amount and term of their financial support.


You may be asked to undergo a general physical examination and/or provide proof of immunisations. If you are asked to submit your original documents please keep a copy of your medical summary for your own records.

UQ Transcript

You will need to send an original copy of your Official Academic Transcript (not the Study Report PDF on mySI-net) to your host university.

To order an Official Academic Transcript, please visit a UQ Student Centre or request a copy online. Your transcript can be picked up from a UQ Student Centre, delivered to your address, or sent directly to UQ Abroad.

Academic reference

Please ask a lecturer or tutor to provide you with an Academic reference. This should be provided on UQ letterhead and include comments on your academic studies, work ethics and attendance.  If your academic referee is unsure of what to include in this reference, please contact your UQ Abroad Advisor.

Personal statement

The host university will usually provide you with guidelines regarding what should be included in your personal statement. Your personal statement should be taken seriously as a chance to demonstrate your motivation to study at the institution.


You may need to provide a concise summary of your academic and professional experience. For tips about how to write a resume, visit the Student Services website.

Passport-sized photo

This is a commonly requested item on most host university applications. Please ensure that you provide a passport photo and not just an internet profile picture.

It can take a few months before an official acceptance letter arrives from your host university. While the UQ Abroad team will do our best to keep you up to date on the progress of your application, as the processing of applications at partner universities is out of our control we would be grateful for your patience.

If you have any questions about the status of your application, please do not contact your host university directly as all enquires must be made through UQ Abroad until you are formally accepted.

While you are waiting for your acceptance pack, there are a number of ways you can get involved and meet other exchange students:

Incoming international student BBQ

Each semester UQ welcomes new international students to the university. These events provide you with the opportunity to meet incoming students from your host university to find out more about your destination.

Discovery sessions

At these sessions, you will be able to meet current applicants, past exchange students, and international students from your host university. This is a great way to talk to other students about travel plans, accommodation options, or anything else you are interested in.


After these events you can continue your conversations online on UQ Abroad’s Facebook Group.


QUEST is a UQ Student society which encourages UQ students to meet UQ’s incoming international exchange and study abroad students. Joining QUEST provides opportunities to participate in various activities with students from your host university.

Official Acceptance Letter

Most acceptance letters will be sent directly to UQ Abroad approximately eight weeks after the host university application deadline. UQ Abroad will contact you by email as soon as it arrives. If the acceptance letter is sent to you directly, please provide UQ Abroad with a copy as soon as possible.

The acceptance letter usually contains helpful information about pre-arrival, semester dates, orientation, accommodation, health insurance and course timetabling. Your arrival date and the class commencement date will be made available on your host institution's website or in your offer letter. Some partner universities place these details on their website so don't forget to consult their websites regularly.

Enrolment at host university

Most universities will provide you with instructions to advise you how to register for and enrol in your courses. This will commonly be outlined in the acceptance letter, on their website, or emailed to you prior to your departure.

While on exchange, you will remain enrolled at UQ and mySI-net must show that you are enrolled in exchange course codes. See Before you leave for further information.

Housing options

UQ’s official exchange partners are obliged to provide you with assistance to find accommodation.

Accommodation options vary, from on-campus student dormitories to off-campus student accommodation, private housing, or homestays with local families. While some universities will guarantee on-campus accommodation for incoming students, others do not offer accommodation on campus but will provide students with the necessary information to seek their own living arrangements.

While some universities list accommodation options in their application form, the majority of institutions will provide you with a link to their accommodation services once you have been officially accepted. We strongly recommend that you apply for housing well before the deadline indicated.

To help you decide where to live, you may find it useful to read some of the student testimonials relevant to your host university or visit UQ Abroad’s Facebook Group to ask other students about their housing experience.

Please note that your accommodation is not organised by UQ Abroad. Housing is organised directly between you and the host university’s accommodation services.

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