To apply for exchange through UQ Abroad you will need to complete the application as outlined below by the appropriate deadline: 
 
  • 31 May for an exchange in the following UQ semester 1
 
UQ Abroad Online Application
 
The online application (through Student Hub) requires you to:
1.   Acknowledge the Global Experiences Terms and Conditions
2.   Upload a study plan for your first preference only
3.   Upload course profiles for courses listed on the study plan (if they are not listed in the credit precedent database)
4.   Provide passport details
5.   Upload an Assessment of Language Proficiency – if planning to study in a language other than English
 
For more information on these requirements, see the relevant section below.
 
STOP! Before submitting your application, remember to…
 
Important Tips!
 
If you intend to incorporate private travel during your time overseas, do this after your exchange rather than before it. You may need a student visa to enter your host country and it is often not possible to apply for a visa if already overseas.
 
Base your choice of institution on academic opinion, not just general reputation! Speak with academics here at UQ about the exchange and ask their opinion on appropriate destinations. Often institutions will excel in particular disciplines and discovering which destination is most appropriate for you will take some research. 
  

What happens after I submit my application to UQ Abroad?

See "Next Steps" and "Application Outcome" below.

Work your way through the online application carefully. You can save the form and come back to it later, but you may need to log back in if you leave it idle for too long. When you have finished each question, make sure to press ‘Update’ at the bottom of each page to save your progress.
 
The online application form includes the following items:
  • A section for you to list multiple preferences of host institution if your first preference is not possible for some reason
  • Questions about the languages you speak and how well
  • Questions about any disabilities or chronic illnesses you may have
  • A section for you to upload your study plan and course profiles
  • Questions about your passport details
  • Lastly a section in which you confirm that the information you have entered is true and correct.

Before proceeding with the application, take time to consider these points. Some will require more effort than others in preparing your responses. Below are further explanations for some of the more detailed items to help you understand what is required.  

The study plan must list double the full-time load of courses at your host institution, which will serve as alternative courses should your first course choices be unavailable. The study plan form can be downloaded in the section above.

 
Below are some helpful steps you need to take to ensure your study plan is completed correctly:
  • Complete a graduation check
    • A graduation check identifies what courses you have remaining to meet your UQ degree program requirements. You can do this yourself (search your UQ program here) or contact your UQ Faculty for their advice. UQ Abroad recommends that you save your electives or courses towards your major/s to take overseas as these courses are usually the easiest courses to be approved by your UQ Faculty and provide the most flexibility when enrolling in courses at your host institution.
  • Research courses offered by your host institution
    • You will need to research courses offered by your host institution, determine how many courses you must complete to fulfil the full-time study load, and select courses you believe will meet your UQ program requirements.
    • You can find an overview of courses offered by your host institution on their website, which is available on each partner page here. You may like to search for courses with similar profiles and titles to your UQ courses, or for elective courses.
    • Use the UQ Credit Precedent Database as a guide to see what courses have previously been approved for credit at UQ. Please note that approvals in the database may no longer be available at your host institution, nor offered in the correct semester for your exchange. Always confirm your choice courses by visiting the host institution course catalogue directly.
    • Identify courses that are offered in the same time of the year that you are planning on going on exchange (remember Northern Hemisphere semesters are opposite to UQ semesters).
    • EAIT students must consult with their academic advisor prior to submitting their study plan – please ask your advisor to sign your plan.
  • Download course profiles of the courses you would like to take
    • You must attach a course profile that includes the aims and objectives of the course, the number of contact hours per week, reference material, assessment and credit value for all UQ equivalent courses, unless the course has been pre-approved on the UQ Credit Precedent Database. Faculty of Humanities and Social Sciences students, please see instructions here. If you are having difficulty obtaining the information you need on your selected courses, please contact your UQ Abroad Exchange Advisor for help. Please do not contact your host institution directly as all enquiries must be made through UQ Abroad until you are formally accepted.

Review your study plan carefully. After you are sure you have included the correct amount of courses, included the Credit Precedent Database code for any courses you have sourced from the database and upload it, along with required course profiles, to your UQ Abroad application.

Make sure that you think about your reasons for applying for the UQ Abroad Exchange Program: What are you hoping to get out of the expereince? How do you think the exchange experience will fit in with your academic and career goals? What challenges do you think you will face and how do you expect to overcome those difficulties?

Some partner institutions may ask you to submit your motivations for going on exchange, so perhaps you might like to draft something up that you can use later when you complete the host institution application. 

Enter your passport details exactly as they appear on the identification page of your current passport. If you do not have a current passport, you should apply for one immediately through Australia Post.

If you do have a passport already, it should have at least six months validity still on it after the end of your exchange. If not, you will need to renew the passport and you should begin that process as soon as possible.

If you have more than one passport, please provide copies of the identification page of all passports.
All UQ Abroad applicants are required to attend or view a ‘Next Steps’ session.
 
This session outlines the steps involved in the exchange process, including:
  • When students can expect to hear from UQ Abroad regarding their application status
  • What is involved in applying to the host institution
  • What financial assistance is available to exchange students
Next Steps sessions for students applying for an exchange in semester 2, 2018 are:
 
TBA
 
 

The slides from the Next Steps session in June 2017 can be found here.

Your application to UQ Abroad will be assessed against three criterion:

  1. Satisfaction of the eligibility criteria
  2. The competitiveness of your GPA for the number of places available at your preferred host institution
  3. The appropriateness of course choices for the host university
All students will receive an email from UQ Abroad with an update regarding their application approximately eight weeks after the deadline.
 
Eligible Students
 
Students will receive a Status Update email informing them of the following:
  • Preference offered – UQ Abroad will consider preferences in order of what is stipulated in the student’s application. Most students are offered their first preference, however students may also be offered a place at their second or third preference.
  • Need to choose another preference – in some instances, students may be eligible to participate in the UQ Abroad program, but will need to choose another preference if their submitted preferences are unavailable or if they do not meet particular institution entry requirements (e.g. minimum GPA, two years tertiary study completed).
After a student has been offered a place at a host institution, the student’s study plan will be forwarded by UQ Abroad to their UQ Faculty/ies for review. Students who are offered a place at a host institution that is not their first preference will be required to submit a new study plan to UQ Abroad for their new host. Students are not fully accepted into the UQ Abroad exchange program until their study plan/s have been approved by their UQ Faculty.
 
Please note: while you may have been deemed eligible by UQ Abroad, this simply means that UQ Abroad will nominate you as an exchange student to your host institution. The final admission decision rests with your host institution.
 
Ineligible Students
 
If your application is denied, you will receive an email explaining the reason you were not approved to go on exchange. The most common reasons for denial are:
  • Your cumulative GPA for your current UQ program is below 4.5
  • Your semester GPA at the time that you apply is below 4.5
  • You have not studied in your current program at UQ for the required amount of time
  • You have received an academic progression warning in the past #16 of enrolment at UQ
Important things to note:
  • Once an application has been submitted, students cannot change their host institution preferences.
  • Students can withdraw their UQ Abroad application at any time, however the earlier the better. Once a withdrawal is processed, it cannot be reversed.
  • UQ Abroad does not accept deferrals, so you will be required to withdraw and then re-apply if you wish to delay your exchange. 

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