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To be eligible to participate in the UQ Abroad program, you will need to meet a number of requirements by the end of the semester in which you apply.

Visit Check your Eligibility for further information.

It is ideal to plan for exchange early, and wherever possible, we recommend that you consider exchange options when you commence your program.
It is good to discuss your options with an academic advisor from your faculty as this will allow you to plan your UQ course selection with exchange in mind.
If you haven’t been able to plan that far in advance, you should begin planning your exchange at least three months before the application deadline

Your UQ program should not be extended if you study courses that have been pre-approved by your faculty and receive a pass according to your host university's grading system.
Please note however that if you study overseas in your final semester, it is likely that your graduation will be delayed by a semester.

Choosing a host university is a personal decision, that will depend on what you study, and what you wish to get out of the experience.

You may find the following resources helpful as you research your host institution and country:

Additionally, you may like to consider the following points when deciding where to go:

  • Country: What part of the world are you interested in?
  • Language: Do you want to be in an English-speaking country or a non-English speaking country? Many of our European and Asian partners teach in English. Please look at the availability of courses taught in English at our partner institutions.
  • Community: Do you want to be in a big city, or a small town? Or do you want to experience a typical university town?
  • Length of stay: Do you want to study for one or two semesters?
  • Costs: What is the cost of living? Does it fit your budget?
  • Lifestyle: Do you want to live on-campus? What sporting or cultural facilities do you want?
  • Academic benefits: What are your academic goals for exchange? Does the university have a strong academic or research reputation? Are there restrictions at this university? Talk to your academic adviser regarding the best place to study your field of specialisation.
  • Co-curricular opportunities: What activities can you take advantage of in different parts of the world? For example, do you want to do an engineering internship in Germany? Or volunteer in Mexico? Attend summer school in Korea?

Not necessarily. Many exchange partners in non-English speaking countries offer courses taught in both English and the native language of that country.
Please visit the host university webpage to find out if they offer courses in English.

If you would like to study at a university which does not teach in English, you will need to demonstrate that you are proficient in the language of instruction before your application can be approved.

Your study plan should include:

  • the titles of the courses you wish to take at your host institution (including the course code if available).
  • the credit value of the courses (in credits/ECTS/hours).
  • the name of the UQ course which the host university course is equivalent to. Also specify whether it is an elective (introductory or advanced) or a course which will go towards your major(s). If the course you are getting approval for is going towards a major you must provide a copy of the course profile/outline from the host university website.

While the number of courses you need to take will vary from university to university, you will need to study courses equivalent to a standard full-time load at UQ (8 units a semester). To find the equivalent, visit the UQ Abroad page for your host university.

Costs will differ depending on where you go, your plans and your spending habits.

On average we recommend that students have between AUD$12,000-$15,000 per semester of exchange.
Visit your host university webpage for the estimated cost of living in your host country.

There are a number of scholarships, grants and loans available to assist students, and all students who submit their exchange application by the deadline will be considered for competitive grants of $1000 and scholarships of $3000 based on cumulative GPA.

If you are eligible to receive Centrelink payments, you may be able to continue receiving those payments while on exchange.

Please contact Centrelink directly for more details concerning your payments. If you require a letter from UQ Abroad to give to Centrelink, please complete the Request a Centrelink Letter form.
 

While you are on exchange, you will continue to pay tuition fees to the University of Queensland (or place these on HECS/FEE HELP).
You will not need to pay tuition fees to the host university.
Please note that some host universities have compulsory student activity, transport fees, or insurance that you must purchase, so be sure to include these in your budget.
 

No. As the demand for student exchange continues to increase we are unable to hold places for students who wish to defer their exchange.
If you change your mind and you no longer wish to go on exchange in the semester which you applied for, you must re-apply with a completely new application (including photo, personal statement, etc.) by the next deadline.

If you do not get into your first preference university we will try to place you in your second or third preference.
If you are not nominated for a place in your first preference university, you will need to complete a new study plan and submit it to your faculty once you have been offered a place at a new host university.
 

Please note that if you are accepted by UQ Abroad, UQ Abroad will nominate you as an exchange student to the partner university, however the final decision regarding whether you will be accepted rests with the host institution.

If your application to the host university is unsuccessful, UQ Abroad will endeavour to find you another host institution to attend, however if you are unable to be placed in a different university, we would encourage you to reapply in the next application round.

Exchanges can only be for a maximum of two semesters at any one exchange partner.
If you originally planned to stay for one semester, but want to stay for an additional semester, unfortunately it is not possible to extend once you have been accepted by UQ Abroad.
If you wish to stay at your host university for two semsters, it must be organised before you are accepted by UQ Abroad.
 

Many countries require students to obtain a student visa or study permit for their exchange period. Depending on your destination it can take up to three months for visas to be processed.

You will not be able to apply for your student visa until you have received an official acceptance letter from your host university; however, you are strongly advised to research your visa options and start organising the required documents early.

Once you have been accepted by UQ Abroad, contact the relevant consulate or embassy in Australia to find out more details about the student visa process. A list of country consulates and embassies is available at the Department of Foreign Affairs and Trade (DFAT).
Further advice about visas is available here. 

What you need to find out about a student visa or study permit:

1.  The type of visa you will need to apply for.
2. Supporting documents required as part of the visa application, for example:  host university acceptance letter, proof of accommodation, evidence of sufficient funds for the semester, police check.
3. The cost of your student visa, including the visa itself, the application cost, the cost of obtaining required supporting documents, and travel to a consulate/embassy (in another state) to have the visa issued.
4. Where the visa must be issued -  Will you need to be in Australia to apply for/have the visa issued, or can you complete the process in a third party country?


DO NOT PAY FOR OR CONFIRM ANY TRAVEL before your exchange until you have your visa in your passport.

 
It is your responsibility to ensure that you have the correct visa for the country you are entering. As visa requirements are constantly changing, UQ Abroad is not able to provide visa advice.

For most students, the earliest you can go on exchange is your 4th semester at UQ.

You can study on exchange for 1 or 2 semesters.

Most partner universities operate on a two-semester system with semester dates typically being September to December (Semester 1) and  January to May (Semester 2).

Some institutions (e.g. the Univeristy of Edinburgh, Imperial College London) require exchange students to go for two semesters, beginning in the September semester.

Find out more details about the possibilities on our partner universities' page.

Can I study overseas in my last semester of my degree?
Yes, you can. But you need to remember that:

  • You must have a minimum of 6 units left in your degree to be able to study overseas in your last semester.
  • Studying overseas in your last semester will most likely delay your graduation, especially if you are studying overseas in the September – December semester. UQ will not receive your transcript until January (at the earliest) and will not be able to transfer your credit in time for you to graduate in December.*
  • If you fail any courses while you are overseas in your last semester, you will almost certainly have to return to UQ to finish your degree.
  • Flexibility with courses is necessary when going on exchange. If you only have core courses remaining in your degree it is not recommended that you go on exchange in your last semester.
  • You will not be eligible for an OS-Help loan. 

    * All credit transfer from your exchange must be completed before you graduate. Therefore, your faculty must have the official transcript from your host university well before the graduation ceremony. Please be aware that it can take at least two months to receive host university transcripts, so plan your graduation accordingly. Delayed graduation will most likely hinder admission/enrolment in further/postgraduate studies if you plan to commence those studies immediately after your final semster (on exchange).
     

 

It is possible to do back-to-back exchanges through UQ Abroad, but there are some things that you need to consider before deciding to go down that path:

  • Student Visas - will you need to return to Australia to apply for the student visa for your second exchange destination? If the two exchanges are in the same country, is it possible/what are the requirements for extending your student visa?
  • Funding - exchange students will not be considered for UQ Abroad scholarships for a second exchange if it is back-to-back with the first exchange. See here for more detail under "Student exchange scholarships - eligibility".
  • Communication - your second exchange will be organised and finalised while you are participating in your first exchange, so you will need to ensure that you are constantly in email contact with UQ Abroad for information/updates/advice/requests. If your first exchange destination has limited internet coverage/access, then this task may be very difficult.
  • Packing up and re-settling in a second location - many of our students who complete back-to-back exchanges in different locations tell us how much they wish they had just chosen a university where they could go for a full year as packing up after 6 months and re-establishing themselves in a new location was difficult.
  • Second-time exchange student - your application to the second host university will be considered as a "second-time" exchange application which means that your application will be considered after all of those students who have never been on exchange before. You may not secure a place at your first, second or third preference host university as a second-time exchange student. See here for more detail under "UQ Abroad eligibility criteria - special considerations".

So in conclusion, it is possible to complete back-to-back exchanges through UQ Abroad, however we would strongly advise you to consider applying for exchange to a university that can accept you for a full year, if you wish to study overseas on exchange for a full year.

 

Yes, you can. But you need to remember that:

  • You must have a minimum of 6 units left in your degree to be able to study overseas in your last semester.
  • Studying overseas in your last semester will most likely delay your graduation, especially if you are studying overseas in the September – December semester. UQ will not receive your transcript until January (at the earliest) and will not be able to transfer your credit in time for you to graduate in December.*
  • If you fail any courses while you are overseas in your last semester, you will almost certainly have to return to UQ to finish your degree.
  • Flexibility with courses is necessary when going on exchange. If you only have core courses remaining in your degree it is not recommended that you go on exchange in your last semester.
  • You will not be eligible for an OS-Help loan. 

    * All credit transfer from your exchange must be completed before you graduate. Therefore, your faculty must have the official transcript from your host university well before the graduation ceremony. Please be aware that it can take at least two months to receive host university transcripts, so plan your graduation accordingly. Delayed graduation will most likely hinder admission/enrolment in further/postgraduate studies if you plan to commence those studies immediately after your final semester (on exchange).

Yes, you can withdraw from the UQ Abroad exchange program, but please keep the following in mind:

  • You must confirm your withdrawal in writing to UQ Abroad (email is sufficient)
  • Please withdraw as early as possible to limit complications
  • Once a withdrawal has been processed, it cannot be reversed, so consider your decision very carefully
  • Host universities/Travel agencies/Accommodation/Insurance companies may not refund deposits
  • University of California (UC) applicants who withdraw their application will not be allowed to re-apply for UC in any future semester

You may find that the courses you intended to study at the host university are either full, or no longer available, or you may find you need to change the courses that you intended to study for some other reason.

IT IS VERY IMPORTANT THAT YOU COMMUNICATE ANY CHANGES TO YOUR CHOICE OF COURSES AS SOON AS POSSIBLE TO YOUR UQ FACULTY.

If for any reason you need to alter the choice of courses you enrol in at your host university, please complete the following steps:

NB: All course changes must be approved by your UQ faculty.

Please send an email to your UQ Faculty and CC in uqabroad@uq.edu.au. You will need to flag the email as High Importance and give it the following Subject Line: Urgent Course Approval - Host University - Semester of exchange - UQ Student ID number 

In the email please ensure you include the following information:
1) Your Full Name and Student ID Number
2) Your Current Program at UQ
3) The Course Code, Title and Credit Weighting of all of the courses you wish to take at your host university and the UQ Course you hope to receive credit for (if elective just write ‘elective’ and the level). You should also attach course profiles of the relevant host university courses.
4) Please identify on the list you provide to your faculty which courses you are seeking approval for, and which you have already gained approval for.
5) The deadline by which you must have these course changes approved (the date of when course enrolment at your host university must be finalised).
 

If you wish to change programs at UQ after you have submitted your application for exchange, you must ensure that you will remain eligible for exchange within the new UQ program.

Even if you met the eligibility criteria for exchange in your old program (at the time of application to UQ Abroad) and you had been accepted into the exchange program, once the program change has been processed, if you do not meet the exchange eligibility criteria in your new UQ program, then your application for exchange will be denied.

 

 

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