Purchasing

Thinking about our purchasing decisions and making informed choices can significantly reduce our environmental and social impacts. Our purchasing power can be used to positively influence supply chains, promoting the productive use of resources and materials and the engagement of ethical and socially responsible suppliers.

UQ is obliged to follow the requirements of the Queensland Procurement Policy. In order to comply with the policy, UQ must consider sustainability objectives in the procurement of goods and services.

Sustainable Procurement

Sustainable Procurement aims to reduce the adverse environmental, social and economic impacts of purchased products and services throughout the entire life cycle of the goods and services. UQ's procurement planning process, as set out in the University's Purchasing Policy and related procedures, requires the inclusion of sustainability considerations in all purchasing decisions. The specific sustainability considerations that staff apply in their procurement planning will vary depending on the major impacts of the product or service being acquired.

Sustainable Procurement Guidelines & Forms

The Sustainability Office, in consultation with stakeholders, has developed a series of guidelines and assessment forms to help staff include sustainability in their procurement planning.

Sustainable Procurement Guideline 1.0 Introduction

Stationery and Office Products

Sustainable Procurement Guideline- Stationery 
Sustainable Procurement Guideline- Paper

Suppliers

Sustainable Procurement Guideline 2.0 Standards for Suppliers
Sustainable Procurement Assessment Form 1.0 Sustainable Vendor

Fridges and Freezers

Sustainable Procurement Guideline 3.0 Laboratory Refrigerators and Freezers

Furniture

Sustainable Procurement Assessment Form 2.0 Furniture

 

Other Resources

Other sustainable procurement resources which might be useful to staff in their procurement planning include:

What you can do

Avoid unnecessary purchasing

Question the need for your purchase in the first place. Is there an alternative? Can existing products or equipment be used instead of buying new goods? Can you reuse, hire, lease or share instead of purchasing new? Can you buy secondhand?

Improved demand management to reduce the need for buying more.

  • Use less paper by setting your printer default to duplex printing.
  • Take your durable mug or UQ Sustainability Keep Cup to coffee shops on campus to reduce the demand for single use polystyrene or paper cups.
  • Stock your kitchen at work with durable cups, plates and cutlery to reduce the need for disposable plastic and polystyrene.
  • Take reusable bags with you when shopping on campus to reduce the demand for plastic bags.
  • Buy and sell text books at Secondhand Texts & Stationery located in the St Lucia Union complex.

Purchase environmentally preferred products & equipment

  • Look for products which are made from recycled materials - calculate the benefits of using paper with recycled content at papercalculator.org!
  • Reduce emissions associated with the storage and transport of products and buy locally produced goods.
  • Look for equipment with power management settings for operating low power, sleep and off modes and select the most energy efficient, value for money model that meets all your operating needs.
  • Buy equipment with long warranties and consider the associated operating, maintenance and consumable costs prior to purchase.
  • Look for products with certified eco-labels, such as Fairtrade, Good Environmental Choice Australia (GECA) and Energy Rating Labels, to help inform your purchasing decisions.
  • Choose products with fewer hazardous and toxic materials.

Minimise packaging and waste

  • Look for products which can reused or recycled.
  • Work with suppliers who are signatories to the Australian Packaging Covenant.
  • Ask suppliers to minimise their packaging or take-back their packaging materials.
  • Consider end of life management strategies in your purchasing decisions - does the company have a product take-back program?

Engage ethical and socially responsible suppliers

  • Ask suppliers if they have programs and procedures in place that support human and labour rights, health and safety, anti-corruption, and diversity and inclusiveness.
  • Look for suppliers and service providers with social and environmental policies, management systems and practices.
  • Provide UQ's Sustainable Procurement Guideline 2.0 Standards for Suppliers to suppliers so they know what principles are important to UQ.

Purchase sustainable food

Food choices have a big impact on our carbon footprint. Consider the enviroment when making food choices at home, in the office and when catering for functions. Visit the Sustainable Food webpage for more information.

Purchasing initiatives at UQ

  • The UQ Central Store stocks a range of environmentally preferred products including recycled paper and paper products, refillable and reusable pens and pencils, remanufactured toner cartridges, reusable bags, and Fairtrade tea and coffee. For the complete range of products view the Store catalogue.
  • In 2012, almost 60% of the paper supplied to UQ organisational units by the Property and Facilities store was recycled or carbon neutral certified paper.
  • University libraries use paper with 100% recycled content in photocopiers and printers throughout the 13 branches.
  • UQ runs resource exchange events for staff when building areas are refurbished to encourage the reuse of office furniture and equipment. Subscribe to receive notification of upcoming events.
  • Sustainable Procurement training is run by FBS and P&F on an annual basis through the Staff Development Program. To access the latest training presentation click here.

Useful links

 

Purchasing - more information

Furniture

The Furniture Division of Property and Facilities have developed the Sustainable Procurement Assessment Form- 2.0 Furniture to integrate sustainability principles into UQ’s furniture procurement process. All current and pr...

Suppliers

UQ's procurement planning process, as set out in the University's Purchasing Policy and related procedures, requires the inclusion of sustainability considerations in all purchasing decisions. The Sustainability Office has developed a Sustai...

Sustainable Catering for Events

Sustainable catering provides an opportunity for function organisers to reduce the carbon footprint of their event by providing sustainable food choices for participants.  Ask your caterer to provide sustainable food choices. Sustainab...

Sustainable Catering for Vendors

Vendors on campus play an important role in providing choice for consumers.  The University of Queensland values having sustainable food choices available on campus.  Sustainable Menu Choices Vendors can provide sust...

Sustainable Food

Food choices have a big impact on our carbon footprint. The production, packaging and transportation of food all result in greenhouse gas emissions. For the majority of people, their food choices are...

Sustainable Food in the Office

The office is an ideal location to promote sustainable food.  The University of Queensland encourages the promotion of sustainable foods in the workplace. Sustainable Morning or Afternoon Tea Offices and lunchrooms are th...

Sustainable Paper

The most sustainable paper use option is to avoid using paper in the first place. Use Paper Efficiently Double-sided printing and double-sided copying Thinking before you print! Use electronic forms and sen...

Targets and Achievements

• The UQ Central Store stocks a range of environmentally preferred products including recycled paper and paper products, refillable and reusable pens and pencils, remanufactured toner cartridges, reusable bags, and Fairtrade tea and coffee. F...

What can you do?

Avoid unnecessary purchasing Take your durable mug or UQ Sustainability Keep Cup to coffee shops on campus to reduce the demand for single use polystyrene or paper cups. Stock your kitchen at work with durable cups...

Why Consider Sustainable Food

Food choices contribute significantly to an individual's personal carbon footprint.  In fact food is the single, biggest carbon contributor for the majority of people. How do your food choices influence your ecological footpr...

On this site