Fee Rules

Fee Rules 2006

(NOTE: The university places the onus on students to assess accurately their liability for fees when they enrol or change their enrolment. Payment of the correct fees and charges is a prerequisite to the acceptance of an enrolment or change of enrolment by the university.)

Updated 30 November 2006

1. Interpretation

In these rules —

‘chief financial officer’ means the university’s chief financial officer or delegate;

‘Commonwealth supported student’ means a domestic student for which the Commonwealth makes a contribution towards the cost of the student’s education;

‘continuing full-fee student’ means an undergraduate full-fee paying student who commenced the student’s current program and paid full fees before 2005;

‘domestic student’ means a student who is —

(a) an Australian citizen; or

(b) a New Zealand citizen; or

‘exempt student’ means a domestic student who under HESA does not have to pay the student contribution amount or tuition fee;

‘external student’ means a student enrolled only in programs or courses classified by the university as external;

‘fee’ means all fees and charges payable under these rules, including the student contribution amount and tuition fee;

‘FEE HELP’ means the Commonwealth loan scheme to help eligible students not being commonwealth supported students pay their tuition fee;

‘final date for cancellation’ means, in relation to —

(a) first semester, 31 March; and

(b) second semester, 31 August; and

‘full-time student’ means a student who —

(a) is not an external student; and

(b) in a semester-

(i) is enrolled as a full-time student in a postgraduate research program; or

(ii) is enrolled for #6 or more.

‘HECS-HELP’ means the Commonwealth scheme that includes up-front payment discounts and loans to help eligible commonwealth supported students pay their student contribution amount;

‘HESA’ means the Higher Education Support Act 2003 (Cth);

‘overseas student’ means a student who is not a domestic student;

‘part-time student’ means a student who is not an external student or full-time students;

‘registrar’ means the university’s secretary and registrar or delegate;

‘relevant staff member’ means a graduate member of the university’s staff employed on more than a half-time basis or a person who, having been such a graduate member of staff, retires after at least 10 years service;

‘student contribution amount’ means the fee a commonwealth supported student pays for each course;

‘tuition fee’ means the fee an overseas student or a domestic student not being a commonwealth supported student pays for each program or course.

2. Payment prerequisite to enrolment

(1) A person will not be enrolled until all fees have been paid to the university.

(2) if a proposed change of enrolment would incur an increase in a fee or an additional fee, a change of enrolment will not take effect until all further amounts have been paid to the university.

3. Student contribution amounts for commonwealth supported students

(1) A commonwealth supported student must pay the applicable student contribution amount determined under schedule 2, unless the student is an exempt student

(2) Despite rule 2(1), a commonwealth supported student who pays or defers the student contribution amount under HECS-HELP is taken to have paid the student contribution amount.

(3) The university must treat a person as a commonwealth supported student for a particular course only if the person has paid all fees for that course (including all charges under schedule 1) by the final date for cancellation.

(4) A person who has not paid the fees required under rule 3(3) may continue as a student for that course only by paying fees under rule 4.

4. Tuition fees for domestic students

(1) A domestic student not being a commonwealth supported student must pay the applicable tuition fee determined under schedule 3, unless the student is an exempt student.

(2) Despite rule 2(1), a domestic student who defers payment of any of the tuition fee under FEE HELP is taken to have paid that fee.

5. Tuition fees for overseas students

(1) An overseas student must pay the applicable tuition fee determined under schedule 4.

(2) An overseas student who — .

(a) gains permanent residency status before the final date for cancellation; and

(b) provides the registrar with satisfactory evidence of permanent residency status before the final date for cancellation; and

6. Payment of fees

(1) All fees for a semester must be paid on or before —

(a) subject to Paragraph (b), the date determined by the registrar as the due date for payment of fees for the semester; or

(b) for students continuing from first to second semester, the start of second semester classes.

(2) A student who in any year applies to enrol for a research higher degree after 30 April or after 30 September must pay for the semester one-half of the fee which would otherwise have been payable.

(3) A student excluded or suspended under a university statute or rule must pay outstanding fees.

(4) A change of enrolment which takes effect after the final date for cancellation does not reduce the fee which the student must pay.

7. Prepayment of administrative charges

(1) A student must, before taking any of the actions set out under the heading "Administrative charges" in Schedule 1, pay the relevant administrative charge.

(2) A separate charge is payable for each action and for each time action is taken..

(3) The action will be effective only if the applicable charge is paid.

8. Refund of fees on cancellation of enrolment

(1) The university must refund relevant fees to a student who gives written notice of cancellation or change of enrolment by the final date for cancellation.

(2) A student excluded or suspended under a university statute or rule is not entitled to a refund.

(3) A student may appeal to the registrar in writing against refusal to refund.

(4) Despite rule 8(1), an overseas student who cancels enrolment before the final date for cancellation in the first semester of enrolment must pay the administrative charge set out in schedule 1.

9. Removal of financial liability due to special circumstances

(1) Remission of financial liability for commonwealth supported students or those in receipt of FEE-HELP will be determined under the HESA¹.

(2) Students to whom rule 10(1) does not apply, may apply to the academic registrar for the remission of financial for tuition fees if —

(a) the student has been enrolled in the course; and

(b) the course, if completed, formed part of a program of study; and

(c) the student has not completed the requirements for the course during the period during which the student undertook, or was to undertake, the course; and

(d) special circumstances applied which prohibited the student from completing the course.

(3) An application under rule 9(2) must be in writing and —

(a) made within 12 months from when the student withdrew from the course; or

(b) if the student has not withdrawn from the course, within 12 months from the end of semester during which the course was undertaken.

(4) For the purposes of rule 9(2)(d), special circumstances apply if the academic registrar is satisfied that circumstances apply to the student that —

(i) are beyond the student’s control; and

(ii) do not make their full impact on the student until on or after the final date for cancellation for the course in question; and

(iii) make it impracticable for the student to complete the requirements of the course in the period during which the student undertook, or was to undertake, the course.

(5) The academic registrar must decide an application within a reasonable time and notify the student of the decision. The notice must include a statement of reasons for the decision.

(6) A student may lodge a written appeal —

(a) against a decision; and

(b) to the deputy vice-chancellor (academic); and

10. Determination of special cases

(1) The registrar is to decide cases where an issue is not clearly dealt with in the rules, including a variation in the amount of a fee payable on academic grounds (for example, enrolment matters).

(2) However, the chief financial officer may decide cases involving —

(a) a variation in the time to pay a fee; and

(b) dispensation of a late payment charge.

11. Arrangements with other educational institutions

A student pursuing a program or course under an arrangement between the university and a third party must pay the fees set out under that arrangement rather than the fees set out in Schedule 2, 3 or 4.

Fee Schedule

Schedule 1 — Student Services, Administrative and Miscellaneous Charges

Application for enrolment
Application for enrolment — — by an overseas student, unless waived by the director of international education — from start of semester until the final date for cancellation (other than applications for new enrolments in postgraduate coursework programs) — after the final date for cancellation	$100 $50 $200
Application for addition or substitution of course or change of program
Application for addition or substitution of course or change of program — — from third week of semester until the final date for cancellation — after the final date for cancellation	$50 $200
Cancellation of enrolment
Cancellation of enrolment by an overseas student before the final date for cancellation in the first semester of study.	$1,000
Payment of fees after the due date
Payment of fees after the due date — — from due date until final date for cancellation — after the final date for cancellation	$20 $200
Library material
Return of library material after the deadline — — when late sum reaches $20 — after notice of demand, for each item	$20 $20
Student cards
Compliance with a rule relating to student cards – after the final date of cancellation Replacement of student card	$20 $10
Examination fee
Fee payable by internal students sitting external examinations — — examinations within Australia — examinations conducted outside Australia — Health Sciences higher doctorates — to be paid at the time of enrolment	$180 $250 $1,500
Academic transcripts, certificates and statements
Academic transcript — rapid turnaround (5 hours)	$20
Academic transcript — 3 to 5 working days	$10
Academic transcript — pre-1974 (10 working days)	$20
Certificate of enrolment/award	$10
Statement of charges paid or HELP liability	$5
Replacement degree certificate — sent by ordinary mail or collected	$50
Replacement degree certificate — sent by registered mail in Australia	$60
Replacement degree certificate — sent by registered mail outside Australia	$70

Schedule 2 — Student Contribution Amount

The student contribution amount (SCA) payable by a student undertaking an equivalent full-time student load (EFTSL) in a program in a particular band is shown in Table 1.

For each course the SCA is to be set by the senior deputy vice-chancellor allocating the course to one of the bands in Table 1 and calculating the weight of the course compared to the EFTSL.

The SCA depends on whether the student is a post-2005 student, a pre-2005 student or a pre-1997 student.

A pre-2005 student is one who is not a pre-1997 student and who has continued studying in the same program after starting before 2005 or meets the criteria under HESA.

A post-2005 student is a student other than a pre-2005 student or a pre-1997 student.

Table 1

Band	SCA for post-2005 students	SCA for pre-2005 students	SCA for pre-1997 students
Band 3 (law, dentistry, medicine, veterinary science)	$8,018	$6,414	$2,889
Band 2 (accounting, administration, economics, commerce, mathematics, statistics, computing, built environment, health, engineering, science, surveying, agriculture)	$6,849	$5,479	$2,889
Band 1 (humanities, behavioural science, social studies, foreign languages, visual and performing arts)	$4,808	$3,847	$2,889
National priorities (education, nursing)	$3,847	$3,847	$2,889

Note: The figures in Table 1 are 2005 figures. The Commonwealth indexes them each year.

Schedule 3 — Tuition Fees for Domestic Students

Part A — Undergraduate Courses

A domestic student who enrols for an undergraduate course must pay fees determined for that course. The domestic tuition fee charging rate (in this Part “the rate”) for each undergraduate course is to be set by the senior deputy vice-chancellor on the recommendation of the executive dean, allocating the course to one of the bands shown in Table 1.

Table 1

Band 1	$ 720
Band 2	$ 875
Band 3	$1,030
Band 4	$1,235
Band 5	$1,470
Band 6	$1,905
Band 7	$2,320

The rate should not be less than the combined amount of the Commonwealth Grant Scheme contribution plus the UQ student contribution charge generated for a publicly funded place in the same course.

The amount for each band in table 1 for 2007 and later years will be subject to cost indexation on a basis to be determined by the senior deputy vice-chancellor.

A domestic tuition fee student who has enrolled and commenced study in the student’s current undergraduate program before 1 January 2005 will not be required to pay a tuition fee per course higher than that applicable at the time of that student’s enrolment in the current undergraduate program.

Despite the preceding paragraph, if a student who is enrolled in an undergraduate program before 1 January 2005 enrols in a new program, the student must pay fees at the rate.

Part B — Postgraduate Courses

A domestic student who enrols for a postgraduate course must pay fees determined for that course. The domestic tuition fee charging rate (in this Part “the rate”) for each postgraduate course is to be set by the senior deputy vice-chancellor on the recommendation of the executive dean, allocating the course to one of the bands shown in table 2.

Table 2

Band 0	$ 620
Band 1	$ 720
Band 2	$ 875
Band 3	$1,030
Band 4	$1,235
Band 5	$,1470
Band 6	$1,905
Band 7	$2,320

A domestic student who has enrolled in a postgraduate program in a particular entry cohort will continue to be charged tuition fees for courses in subsequent years based on the allocation of those courses to bands at the time of the initial enrolment of the domestic student in the program.

The amount for each band in table 2 for 2007 and later years will be subject to cost indexation on a basis to be determined by the senior deputy vice-chancellor.

A domestic tuition fee student who enrolled and commenced study in the student’s current postgraduate program before 1 January 2005 will not be required to pay a tuition fee per course higher than that applicable at the time of that student’s enrolment in the current postgraduate program.

Despite the preceding paragraph, if a student who is enrolled in a postgraduate program before 1 January 2005 enrols in a new program, the student must pay fees at the rate.

Schedule 4 — Tuition Fees for Overseas Students

Part A — Research Degrees

An overseas student who enrols in an MPhil or a PhD must pay the fee set for the program in table 1.

Table 1

Band –Program Grouping	Tuition fee per semester
Band A — Arts, BEL, SBS, Health (HMS Sociocultural)	$10,500.00
Band B — BACS, EPSA, Health (HMS Biophysical, Pharmacy, other Health), NRAVS (Agriculture, Veterinary Science Laboratory), SBS (Psychology; Archaeology; Human Factors)	$13,500.00
Band C — NRAVS (Veterinary Science Clinical),’ Health (Clinical).	$17,500.00

Part B — Coursework Degrees

An overseas student who enrols for a course must pay fees determined for that course. The overseas tuition fee charging rate (in this schedule “the rate”) for each course is to be set by the senior deputy vice-chancellor on the recommendation of the executive dean, allocating the course to one of the bands shown in table 2.

Table 2

Band A	$1,000
Band B	$1,200
Band C	$1,450
Band D	$1,700
Band E	$2,000
Band F	$2,250

In exceptional circumstances in 2006–2008, the senior deputy vice-chancellor may set a rate of $850 (for human movement courses in the faculty of health sciences only) or $1,300.

An overseas student who has enrolled in a program in a particular entry cohort will continue to be charged tuition fees for courses in subsequent years based on the allocation of those courses to bands at the time of the initial enrolment of the overseas student in the program.

The amount for each band in table 2 for 2007 and later years will be subject to cost indexation on a basis to be determined by the senior deputy vice-chancellor.

An overseas student who has enrolled and commenced study in the student’s current program before 1 January 2005 will not be required to pay a tuition fee per course higher than that applicable at the time of the student’s enrolment in the current program.

Despite the preceding paragraph, if a student who is enrolled in a program before 1 January 2005 enrols in a new program, the student must pay fees at that rate.

Endnote

1. Refer to section 79-1 of HESA in relation to HECS-HELP and section 104–25 of HESA in relation to FEE-HELP. These provisions have a broadly similar effect to the latter provisions of this rule 10.