General Award Rules

Part 1 — All Awards

1.1 Interpretation

1.1.1 Application

Unless otherwise stated, the application of the general award rules may be displaced wholly or partly by a different intention appearing in any program rule.

1.1.2 Dictionary

The dictionary in Schedule 1 defines particular words used in these rules and the program rules.

1.1.3 Source of an award or course

If no source is specified for an award or course, it may come from the university or elsewhere. If the latter, the executive dean must be satisfied it is comparable to the award or course at the university.

1.1.4 Satisfaction of specified standard

Where a provision requires the satisfaction of a specified standard or threshold, unless a different intention is expressed, it does not prohibit exceeding the standard.

Example —

● “a student must include 2 majors” — does not prevent including 3 majors.

● “a student must include #4 from part A” — does not prohibit the inclusion of more than #4 from part A.

● “a student must get one-third of the units” — does not prevent getting more than one-third.

● However, “a student may get up to one-third” does not permit getting over one-third.

● “the executive dean must appoint 2 examiners” — does not prevent appointing 3 examiners.

● “gain a grade of 3” is satisfied by gaining a higher grade.

1.1.5 Course level

The level of a course is indicated —

(a) expressly in the program list; or

(b) in any other case, by the fifth character of the course code.

1.1.6 Number

In these rules and the program rules, words in the singular include the plural and words in the plural include the singular.

1.1.7 Study at this university

For a student to count a course as work done or study undertaken at this university —

(a) the course must be approved by the Academic Board;

(b) the student must be enrolled in the course; and

1.2. Grant of awards

1.2.1 To gain an award a student must —

(a) comply with the statutes and rules; and

(b) complete the program.

1.2.2 The university, through Senate or its delegate, may confer the awards listed in Schedule 2.

Example —

Senate has delegated the Advisory Council of The University of Queensland, Gatton College to confer the undergraduate certificates in Schedule 2.

1.2.3 The university, through Senate, or its delegate, may confer the award of Doctor of Philosophy. The official abbreviation is “PhD”.

1.2.4 The official abbreviation for each award is set out in Schedule 2.

1.3 Honorary awards

1.3.1 The abbreviation of an honorary award must start with “Hon”.

1.3.2 The abbreviation of the honorary Doctor of Philosophy is “HonDPhil”.

1.4 Program of study

1.4.1 The program rules set out the courses to be taken to complete the program.

1.4.2 The executive dean may allow a student to substitute a course not included in the program list and may set conditions.

1.5 Credit for a course

1.5.1 To get credit for a course a student must —

(a) comply with the statutes and rules; and

(b) have paid the fees; and

(d) to the extent and in the manner set by the executive dean and the head of department —

(i) attend classes;

(ii) acquire items or take steps needed to study the course;

(iii) complete assignments, reports and theses;

(iv) undertake laboratory, field and project work;

(v) pass examinations; and

(vi) complete requirements set by them.

Example — ‘items or steps needed to study the course’ could include —

● textbooks or software;

● musical, dissecting or drawing instruments;

● laboratory or safety clothing;

● a calculator or electronic notebook;

● gaining a first aid certificate;

● getting a driver’s licence;

● getting appropriately immunised.

1.5.2 Despite GAR 1.5.1(c), a student may gain credit for a course at a grade of 3 if —

(a) the work for which credit is sought relates to a semester earlier than semester 1 2006; and

(b) the grade of 3 does not take the student’s total of 3s beyond one-eighth of the total units required for the award.

1.5.3 In GAR 1.5.2(b), “total of 3s” does not include courses in which the student has subsequently gained a higher grade.

1.5.4 GAR 1.5.1(c) overrides any program rule.

1.6 Credit for other study

1.6.1 A student must get one-third of the units required for an award —

(a) by studies undertaken at the university; and

(b) in courses not credited towards another completed award.

However, “completed award” does not include an award that is surrendered.

1.6.2 The credit granted to a student holding more than one award must be no more than the maximum available for the best. “The best” means the award held by the student for which the most credit is available.

1.6.3 This rule overrides any program rule.

1.6.4 Despite Rule 1.6.3, Rule 1.6.1 does not apply to a transferring Mt Eliza student.

1.6.5 In this rule, ‘transferring Mt Eliza student’ means a student transferring from a Monash—Mt Eliza program into a Mt Eliza—UQ program under the relevant program rules.

1.7 Credit for other study — dual program

1.7.1 Subject to Rule 1.6, a student undertaking a dual program may get credit for a previously completed award, if —

(a) the executive dean approves; and

(b) the credit sought is no more than one-third of the total units required by the student to complete the dual program.

1.7.2 This rule overrides any program rule.

1.8 Cancellation of credit

1.8.1 If counting credit towards a current program, including credit for previous study, would mean that more than the credit cancellation period will elapse between the start of the study for which credit is to be counted and the expected time for completion of the current program, an executive dean may —

(a) cancel credit for a course; or

(b) cancel credit granted for a completed award; or

1.8.2 A program rule may specify the “credit cancellation period”, otherwise it is 10 years.

1.8.3 An executive dean may only cancel credit under this rule if —

(a) the program contains no comparable course; or

(b) the course was passed or the award gained so long ago that the student is unlikely to be able to continue the current program satisfactorily without undertaking further work.

1.9 Discontinuance of a program

A student who has started a program must be given a reasonable opportunity to finish it even if the program is no longer offered to others.

1.10 Exemption from program or course requirements

Except for a rule that overrides program rules, an executive dean may —

(a) exempt a student from a rule; or

(b) vary the way a rule applies to a student; and

if satisfied that —

(d) it is onerous or impractical for the student to comply with the rule; and

(e) academic standards will not be lowered; and

(f) the action will not be unfair to another student.

Example —

Program rules provide “duration: full-time 4; part-time 8”. An executive dean may vary the time for completion of the program if the conditions in this rule are satisfied.

1.11 Limitation on enrolment each semester

In any semester, a student may not enrol for courses having a total value of more than #10 without the approval of the executive dean.

1.12 Application for an award

1.12.1 A student who satisfies program requirements may apply to the secretary and registrar to be granted the relevant award.

1.12.2 The secretary and registrar may set the time, the conditions, and the form to be used, for an application.

Part 1A — Assessment

Division 1 — General

1A.1 Assessment Scheduling

1A.1.1 No assessment may be held or due during a revision period.

1A.1.2 Central and school-based examinations must not be held on a Sunday or public holiday

1A.2 Examination duration

1A.2.1 The maximum duration of a central examination in levels 1 and 2 courses is —

(a) one hour for a one unit course;

(b) 2 hours for a 2 unit course; and

1A.2.2 GAR 1A.2.1 overrides any program rule.

1A.2.3 The executive dean must determine the maximum duration for central examinations for late year courses.

1A.2.4 Despite GAR 1A.2.1, the president may approve a recommendation from an executive dean for a longer central examination.

1A2.5 Despite Rule 1A2.1, the president of the Academic Board may approve a longer examination.

1A.3 Special arrangements

1A.3.1 A student who, because of a disability —

(a) is unable to sit for a central examination at the place appointed; or

(b) would be seriously disadvantaged by having to sit for the central examination under normal circumstances, may apply for special arrangements to be made.

1A.3.2 The application must be made to the secretary and registrar at least 2 weeks before the relevant examination.

1A.4 Calculation of grades

1A.4.1 Results in each course must be graded in the range of 1–7, where 7 is the highest grade.

1A.4.2 Subject to this rule, GAR 1.11 and the relevant program rules, a grade of 3 is the lowest passing grade.

1A.4.3 Despite GAR 1A.4.1, the executive dean may designate courses as non-graded in which case —

(a) P is a passing grade; and

(b) N is a failing grade.

1A.4.4 If a result of P or N is awarded and it is necessary to calculate a student’s GPA —

(a) subject to GAR 1A.4.5, a course in which P is awarded must be excluded from the calculation; and

(b) N must be regarded as a grade of 2.

1A.4.5 If applying GAR 1A.4.4(a) results in a student becoming a warned student or subject to exclusion under the exclusion rules, the course must be included in calculating GPA and P must be assigned a grade of 4.

1A.4.6 The maximum grade available for a course in which a student is granted a supplementary examination is a grade of 4.

1A.4.7 Unless GAR 1A.4.8 applies, a grade of 3 is not a passing grade for a prerequisite course.

1A.4.8 If a student is enrolled in a full progression program then, subject to GAR1.11, a grade of 3 is a passing grade for a prerequisite course.

1A.4.9 For each honours course, the result must include, in addition to a grade, a percentage mark.

1A.5 Final results

1A.5.1 Before submitting the final grades to the executive dean, the head of school may adjust a grade to comply with any relevant assessment guidelines.

1A.5.2 A grade may be altered by the executive dean and head of school —

(a) to correct a patent error; or

(b) if, in the executive dean’s opinion, the grade should be reconsidered.

1A.5.3 The executive dean must certify to the secretary and registrar the final results for students enrolled in programs administered by the faculty.

1A.5.4 The secretary and registrar must release the final results to students in a form and at a time determined by the secretary and registrar.

1A.5.5 If a result for a course, other than a course undertaken as part of a research higher degree program, is listed as incomplete in the final results, that result must —

(a) for first semester results, on the first day after the second semester mid-semester recess;

(b) for second semester results, on the first day of first semester of the next year; and

be finally recorded as though no assessment was received from the student.

1A.5.6 (a) GAR 1A.5.5 does not apply if before the day set out in that subrule —

(i) the head of school submits a new result to the executive dean; or

(ii) the executive dean approves the result remaining incomplete for an additional period.

(b) The additional period must end on or before the date set by the secretary and registrar for the certification of final results in the semester immediately following the semester in which the incomplete result was first notified.

1A.5.7 A final result may be changed only —

(a) by the academic registrar at any time if satisfied the change is needed to correct a patent error; or

(b) by the executive dean before the remark date on being satisfied that —

(i) the original final result reflects a marking error; and

(ii) the university’s remarking policy has been followed; or

(i) the change is within one year of the release of the final result to be changed; and

(ii) the change could not have been sought earlier; and

(iii) academic standards will not be lowered; and

(iv) the change will not be unfair to another person.

1A.5.8 In rule 1A.5.7. “remark date” means —

(a) for first semester results, the final day of second semester; and

(b) for second semester results, the final day of first semester of the next year; and

Division 2 — Central examinations

1A.6 Cancellation or postponement

The president may cancel or postpone a central examination but must make reasonable alternative arrangements for affected students.

1A.7 Responsibilities of students

1A.7.1 A student must comply with the examination instructions and directions given by an examination supervisor.

1A.7.2 A student may not enter an examination room without the permission of the examination supervisor, or after the first 10 minutes of examination working time.

1A.7.3 A student must not leave the examination room without the permission of the examination supervisor.

1A.7.4 Permission will not be granted under GAR 1A.7.3 during —

(a) the first 10 minutes of examination working time; and

(b) the final 10 minutes.

1A.7.5 (a) A student must bring into the examination some identification in the form of a current student card or other photographic identification.

(b) The identification must be displayed throughout the examination.

(c) Before the start of the examination, a student without identification must sign a declaration in a form set by the secretary and registrar.

(d) A student who does an examination without identification must produce identification at a location specified in writing by the secretary and registrar either generally or for that student.

(e) The university may withhold the results for an examination for a student who did not have identification at the examination until the student has produced identification under GAR 1A.7.5(d).

1A.7.6 Unless addressing a question to the examiner or examination supervisor, a student must not communicate in any way with another person during the examination.

1A.7.7 A student may bring unauthorised material into the examination room only if the material —

(a) is brought in with the permission of the examiner or examination supervisor; or

(b) is left with the examination supervisor immediately on entering the examination room.

1A.7.8 A student may remove examination books, scripts or material provided to the student during the examination only with the permission of the examination supervisor.

1A.8 Examination supervisors

1A.8.1 The examination supervisor may —

(a) inspect any material brought into the examination room by a student; and

(b) confiscate any material which the examination supervisor reasonably suspects to be or to contain unauthorised material.

1A.8.2 If the examination supervisor reasonably believes that a student’s behaviour may distract or disturb other students, the examination supervisor may direct the student to leave the examination room.

Division 3 — School-based examinations

1A.9 Conduct of school-based examinations

1A.9.1 A head of school may set school-based examinations for a course.

1A.9.2 A school-based examination must be held during —

(a) scheduled classes for that course; or

(b) a central examination period; or

1A.9.3 Despite GAR 1A.9.2, a school-based examination must not be held during classes in the final 2 teaching weeks of a semester unless —

(a) the examination forms part of a practical class in a series conducted regularly during the semester; or

(b) the president approves.

1A.9.4 GARs 1A.9.2 and 1A.9.3 do not apply to examinations arranged by individual appointment.

1A.10 Cancellation or postponement

The head of school may cancel or postpone a school-based examination but must make reasonable alternative arrangements for affected students.

Division 4 — Supplementary and special examinations

1A.11 Application of division

This division applies only to central examinations.

1A.12 Timing

1A.12.1 Supplementary and special examinations must be held during the following periods —

(a) for first semester courses — July and August of the same year;

(b) for second semester courses — January of the following year; and

1A.12.2 However, the president may vary the timing of supplementary and special examinations.

1A.13 Supplementary examinations — completion of degree

1A.13.1 The executive dean may grant a supplementary examination in one course to a student who —

(a) (i) gains a grade of 2 in that course in the final semester of the program where a grade of 3 would complete the program requirements; or

(ii) where —

(A) the program rules state that the lowest passing grade is 4; or

(B) GAR1.11.1 applies;

gains a grade of 3 in that course in the final semester of the program where a grade of 4 would complete the program requirements; and

(b) applies in writing to the executive dean within 7 days of the publication of results.

1A.13.2 The executive dean must set the type of assessment for the supplementary examination.

1A.13.3 A program rule may override this rule.

1A.14 Special examinations

1A.14.1 The executive dean may grant a special examination to a student unable to sit or complete the original examination —

(a) for medical or compassionate reasons; or

(b) as a result of exceptional circumstances.

1A.14.2 If the executive dean is satisfied the examination for which the student sat should be disregarded, the executive dean may permit the student to sit for a special examination and may set conditions.

1A.14.3 A student must apply in writing to the secretary and registrar for a special examination within 7 days of the end of the examination period.

1A.14.4 The application must include —

(a) if made on medical grounds, a medical certificate covering the date of the examination signed by a medical practitioner within 2 days of the examination (or the last relevant examination if more than one) and stating that the student was unfit to sit the examination on the relevant day; or

(b) if made on non-medical grounds, a statutory declaration stating the facts on which the student relies together with corroborative evidence.

1A.14.5 A student who is incapacitated during the examination must get the medical certificate within one day of the examination.

1A.14.6 In this rule “original examination” means a regular examination in the course and does not include a supplementary or special examination.

Part 2 — Undergraduate Awards

2.1 Application

This part applies to programs leading to undergraduate awards.

2.2 Admission to a program

An applicant must satisfy the admission rules and any requirements in the program rules.

2.3 Credit for other study

2.3.1 An executive dean may grant credit for a course on deciding that, before enrolling in the current program, the student passed a comparable course.

2.3.2 A program rule may set the maximum credit which can be granted under this rule.

2.4 Dual programs

2.4.1 An applicant must satisfy the prerequisites for each program.

2.4.2 An applicant must obtain entry to the program having the highest entry requirement.

2.4.3 Enrolment must be approved by the executive dean.

2.4.4 A student must not enrol or cancel enrolment in a course without the approval of the executive dean when the program rules specify that course pre-enrolment approval is required.

2.4.5 If a course may be taken for either program, the executive dean must determine how it will be credited.

2.4.6 The executive dean may cancel enrolment or place conditions on continued enrolment, if a student does not maintain the level of progress required by the program rules.

2.4.7 If the approval of an executive dean is required and the dual programs are administered by 2 faculties, the approval of both executive deans is needed.

2.5 Honours degrees

2.5.1 A student undertaking a bachelor’s degree program may be awarded the degree with honours if the student has reached the required level of academic performance set by the executive dean.

2.5.2 The program rules may require a student to complete additional work before an honours degree is awarded.

Example –

The program rules may require the completion of honours courses (“postgraduate honours”) following the completion of the program requirements for the pass degree.

2.5.3 An honours degree may be awarded in a field of study or subject area approved by the executive dean in one of these classes — honours class I; honours class II (A or B); honours class III.

2.5.4 The class of honours is awarded on the basis of the weighted percentage mark obtained by a student in the first attempt at honours courses.

2.5.5 A student pursuing postgraduate honours must complete the requirements in consecutive semesters over –

(a) for full-time students, 1 year; and

(b) for part-time students, a period equivalent to 1 year full-time.

2.5.6 Transition: Rules 2.5.4 and 2.5.5 do not apply to an on course honours student who meets the program requirements –

(a) for 4 year programs and corresponding dual programs: by the end of Semester 2, 2008; and

(b) for 5 year programs and corresponding dual programs: by the end of Semester 2, 2009.

2.5.7 Transition: Rules 2.5.4 and 2.5.5 do not apply to a postgraduate honours student who first commenced their honours requirements before 1 January 2005.

Part 3 — Postgraduate Coursework Awards

3.1 Application

This part applies to programs leading to postgraduate coursework awards.

3.2 Admission to a program

An applicant must satisfy the entry requirements in the program rules.

3.3 Cancellation of enrolment

An executive dean may cancel a student’s enrolment if the student has supplied incomplete or inaccurate information associated with the enrolment.

3.4 Credit for other study

An executive dean may grant credit for a course on deciding that, before enrolling in the current program, the student passed a comparable course.

3.5 Progress reports

An executive dean may require a student to submit regular progress reports.

3.6 Early exit in a suite of programs

If the executive dean agrees, a student enrolled in one of a suite of programs may withdraw and be granted the highest award for which the student has satisfied the requirements.

3.7 Termination of enrolment

An executive dean may terminate the enrolment in a program of a student who is not making satisfactory progress.

Example —

A student who has not completed a program within its specified duration is unlikely to be making satisfactory progress.

Part 4 — Postgraduate Research Awards (Master of Philosophy and Doctor of Philosophy)

4.1 Application

This part governs MPhil and PhD awards.

4.2 Interpretation

4.2.1 In this part —

(a) "approved" when used in this part about an award means the award is approved by the director after consultation with the head of school;

(b) "deputy director" means the deputy director of the graduate school;

(c) "school" includes the Centre for Marine Studies, the Institute for Molecular Bioscience and any other organisational unit identified as a school for the purposes of these rules;

(d) "advisor" means the principal advisor.

4.2.2 When applying Part 1 and Schedule 1 of the GARs to the awards governed by this part, read 'executive dean' as 'director'.

4.3 Delegations

4.3.1 The director may delegate the functions and powers under this part to the deputy director or secretary of the Postgraduate Studies Committee.

4.3.2 If the director agrees, a head of school may delegate functions under this part to an academic staff member in that school.

4.3.3 A head of school who is also the advisor or associate advisor of a student must delegate his or her functions in respect to that student.

4.4 Enrolment

4.4.1 To apply for enrolment an applicant must —

(a) discuss the proposed program with the head of school; and

(b) if directed by the head of school, consult with other nominated persons in the development of the proposed program; and

4.4.2 To enrol as a MPhil student, an applicant must —

(a) hold an approved honours degree¹; or

(b) be a graduate of this university or elsewhere and, after one year full-time equivalent study, have reached a standard approved by the director as equivalent to honours class II of this university; or

(c) be a graduate of this university or elsewhere and provide evidence of at least 2 years relevant experience to satisfy the director that the applicant is suitably qualified for admission.

(d) satisfy the minimum English language proficiency requirement as set by the university⁶; and

(e) meet such other enrolment requirements as the director, on the advice of the head of school, may impose. ⁷

4.4.3 To enrol as a PhD student, an applicant must —

(a) hold an approved honours² or master’s degree³; or

(c) be a graduate of 2 years standing from this university or elsewhere and satisfy the director that, based on the applicant's research publications or written reports on work done by the applicant, the applicant is suitably qualified for admission;

(d) satisfy the minimum English language proficiency requirement as set by the university⁶; and

(e) meet such other enrolment requirements as the director, on the advice of the head of school, may impose. ⁷

4.4.4 A student who has enrolled in the MPhil program at this university may transfer to PhD enrolment if the application is supported by the advisor and head of school and subject to the provisions of Rules 4.4.2, 4.8.4 and 4.8.5.

4.5 Approval of enrolment

On approving enrolment, the director must —

(a) approve the school in which the student is to be enrolled; and

(b) appoint an advisor and associate advisor on the recommendation of the head of school; and

(d) set any special conditions.

4.6 Enrolment status

4.6.1 A student may enrol either full-time or part-time with the approval of the director, head of school and advisor.

4.6.2 A student may change enrolment status with the approval of the director who may set conditions.

4.6.3 On the recommendation of the head of school, the director may approve remote status, and determine the minimum period of attendance at the university.

4.6.4 A full-time student may undertake limited employment with the approval of the head of school. The head of school must be satisfied that the student's progress will not be impeded by the amount of work undertaken.

4.7 Review of enrolment

Once a student has completed the provisional enrolment period set by the director, the director must consider the report of the head of school and the recommendation of the advisor and the head of school and either —

(a) confirm enrolment; or

(b) set conditions for continued provisional enrolment; or

4.8 Program of study and research

4.8.1 A student must —

(a) pursue a program of advanced study and research approved by the director under the appointed advisor; and

(b) attend seminars and tutorials and undertake courses decided by the advisor or head of school provided that such courses do not exceed one-third of the total workload for the degree; and

(c) not pursue any other program or course at the university or elsewhere without the approval of the head of school and the director of the graduate school; and

(d) pursue the program without interruption from the first enrolment date to the completion of the thesis unless the director approves an interruption because of special circumstances.

4.8.2 Where the student is directed by the advisor and head of school to undertake courses, the head of school must certify that these have been satisfactorily completed before the thesis can be accepted for examination.

4.8.3 A student must pursue the program for a minimum period equivalent to —

(a) 1 year full-time in the MPhil program; or

(b) 3 years full-time in the PhD program.

4.8.4 Despite rule 4.8.3, the director may shorten the minimum time for a particular student on the basis of earlier work that —

(a) was done since the student was qualified for entry to the current program; and

(b) has not been counted towards a completed award; and

(d) is of a nature and quality appropriate to the current program.

4.8.5 When considering whether to shorten the minimum time under rule 4.8.4, the director must consider a report from the head of school or an advisor for the earlier work. This report must comment on —

(a) the nature and duration of the work and the guidance exercised; and

(b) the suitability of the work to the current program; and

(d) a recommendation as to how much the current program should be shortened.

4.9 Reports

4.9.1 A student must complete regular reports in the form set by the director. A report must show the student's progress and compliance with the rules.

4.9.2 The student must submit the reports to the head of school. The reports must be forwarded to the director with the comments of the advisor and head of school.

4.10 Duties and powers of advisor

An advisor must —

(a) be familiar with and adhere to the rules and bring relevant rules to the student's attention; and

(b) assist and guide the student in the selection of a topic and in the development of an appropriate program of study and research that, diligently pursued, is likely to produce an examinable thesis in a reasonable time⁴; and

(d) report on the student's progress when required; and

(e) keep a record of attendance at this university of remote students; and

(f) advise the student on the appropriate aims, scope and presentation of the thesis; and

(g) review major sections of the thesis during its writing; and

(h) provide critical comment on each draft of the thesis before submission of the completed thesis; and

(i) certify to the director, through the head of school, whether the thesis has reached an appropriate level of presentation and academic merit to be examined.

4.11 Change of advisor

4.11.1 If an advisor is unable to perform the duties in 4.10 because of absence, illness or other sufficient reason, the director, after consulting with the head of school may appoint a new supervisor.

4.11.2 An advisor or student may apply to the director through the head of school for a change of advisor.⁵

4.11.3 The director may approve a change of associate advisor on the recommendation of the head of school.

4.12 Withdrawal from program

A student may withdraw from the program by giving written notice to the director.

4.13 Termination of enrolment

4.13.1 The director may terminate a student's enrolment if the director decides that the student has not —

(a) made satisfactory progress with the work after receiving sufficient notice of and guidance about unsatisfactory progress and how to remedy it; or

(b) complied with a reasonable direction of the advisor or the head of school; or

(d) complied with a condition of enrolment set by the director; or

(e) lodged a form required under the rules of the university.

4.13.2 Instead of terminating a PhD student's enrolment under Rule 4.13.1, in a suitable case, the director may, with the student's written consent, change the enrolment to a MPhil program.

4.13.3 If the director decides that —

(a) the original advisor should not continue; and

(b) no other person is available or willing to be appointed, the director may terminate the student's enrolment.

4.13.4 Despite Rule 4.13.3, the director must attempt to ensure a student whose enrolment is not liable to be terminated under Rule 4.13.1 is able to complete the award here.

4.14 Thesis

4.14.1 The MPhil and PhD are awarded solely on the basis of the director's assessment of the examiners' reports on the thesis.

4.14.2 A student must give 4 weeks notice to the director, the advisor and head of school of intention to submit a thesis.

4.14.3 A student must submit 3 copies of a thesis incorporating the results of the student's work and including —

(a) an abstract of up to 800 words; and

(b) a signed statement by the student —

(i) that the thesis does not include a substantial part of work submitted for another award; and

(ii) indicating any part of the thesis that has been submitted for another award; and

(iii) indicating any part of the thesis that is not the student's sole original work; and

(c) a list of publications by the student relating to the topic of the thesis. In the case of multi-authored works, a brief statement indicating the portion of the work done by the student must be included; and

(d) detailed source references.

4.14.4 In addition to the thesis, a student may submit other relevant published work by the student.

4.15 Examination of thesis

4.15.1 In this rule, 'thesis' includes other work submitted.

4.15.2 The director must appoint 2 examiners to report on the thesis. The examiners must not be staff members of the university, except in the case of a thesis submitted for the MPhil, where one examiner may be a staff member of the university.

4.15.3 A student may request that the thesis be submitted for examination even if the advisor or head of school considers the thesis does not have sufficient merit.

4.15.4 On the recommendation of the head of school and with the approval of the director, before the thesis is submitted a student may request an oral examination as part of the examination process.

4.15.5 The examiners may consult with one another but each must report separately.

4.15.6 An examiner may question the student in writing through the director on any aspect of the thesis that the examiner believes requires clarification. The director must send a copy of the question and answer to each examiner.

4.15.7 After considering the examiners' reports, the director may —

(a) recommend the conferral of the award; or

(b) require the student to do any of the following —

(i) correct minor errors;

(ii) revise or defend passages of the thesis;

(iii) take written, oral or practical examinations;

(iv) submit supplementary essays or papers within a specified time; or

(d) fail the thesis; or

(e) appoint an adjudicator to report to the director.

4.16 Revision of thesis

4.16.1 The time limits for revision of the thesis are —

(a) one year (if full-time) or 2 years (if part-time) — if required to revise and resubmit; or

(b) 6 months — if required to revise passages of the thesis; or

4.16.2 When submitting the revised thesis, the student must include —

(a) a list of the amendments; and

(b) a statement indicating how the revised thesis meets the points raised by the examiners' reports.

4.16.3 When a thesis is revised and resubmitted, the examiners must be given copies of all examiners' reports on the original thesis.

4.17 Award of MPhil degree in lieu of PhD

4.17.1 If the examiners recommend, the director may, after consulting with the head of school, decide that the student's work is not sufficient for the award of a PhD degree but is sufficient for the award of a MPhil. The director will then advise the student of this decision.

4.17.2 The decision will be acted on only if, within 6 months of being advised, the student informs the director in writing that the award of a MPhil will be accepted.

4.18 Copies of the thesis

4.18.1 After the examination is completed, the student must provide the director with 4 permanently bound copies of the thesis of which one copy must be hardcover bound, together with an electronic version of the thesis in the prescribed format. The copies of the thesis must be distributed as follows —

(a) one to the student;

(b) one hardcover bound copy and one electronic copy to the university’s library;

4.18.2 The hardcover bound copy and the electronic copy of the thesis lodged with the university’s library are to be available immediately for consultation or copying for the purposes of research or study unless the director, after considering the written request of the author or advisor, determines that there are sufficient academic or commercial reasons to justify delaying access to the thesis. Delay of access may be approved initially for a period of 18 months. The period of delay of access may be extended up to 3 years (including the initial period).

4.18.3 The director may refer a request to the Postgraduate Studies Committee for advice as to whether there are sufficient legal, ethical, or cultural reasons to restrict access to the thesis or a portion of the thesis for a particular period or to a particular class of person. In making this determination, the director must set a date by which the decision must be reviewed and may set conditions.

4.19 Transitional

4.19.1 A student enrolled in a research master’s program when these rules take effect (an "existing program") may, within 6 months, choose in writing on a form prescribed by the director to transfer to the MPhil program.

4.19.2 A student enrolled in an existing program on 31 December 2004 must transfer to the MPhil program.

4.19.3 Treat work of a transferring student done in an existing program as being done in the MPhil program.

Schedule 1

Dictionary

academic year means the period starting on the first Monday of the first semester and ending with the Sunday before the corresponding Monday of the following year.

applicant means a person applying for enrolment in a program.

approve means approve in writing.

approved when used about an award means the award in question is to be approved in writing by the executive dean.

assessment of a student, means the work the student is required to complete to —

(a) fulfil educational purposes; or

(b) provide a basis for a record of achievement or certification of competence; or

BACS faculty means the Faculty of Biological and Chemical Sciences.

BEL faculty means the Faculty of Business, Economics and Law.

central examination means an examination administered by the central administration of the university.

comparable means, when referring to a course or an award, comparable in content and standard.

course means a discrete portion of a program with a distinct name, code and unit value.

coursework master means a master other than a research master.

cross-institutional student means a student undertaking study at one institution as part of the program of study for another institution where both institutions formally recognise the study.

deferred special examination means an examination granted under Rule 1A.15

director means the director of the Graduate School.

dual programs means a program leading to 2 degrees for which there is a single set of program rules.

DVC means the deputy vice-chancellor (Research).

elsewhere means a tertiary institution other than the university.

EPSA faculty means the Faculty of Engineering, Physical Sciences and Architecture.

examination instructions means instructions on the conduct of the examination provided to the student either on the examination book or through the examiner or examination supervisor.

examination period means, for central examinations, a period during the academic year prescribed by the university as an examination period.

examination supervisor means a person appointed by the university to supervise a central examination.

examiner means the course coordinator or other person appointed by the executive dean or head of school to be responsible as examiner for the course.

executive dean means the executive dean of the faculty administering the award.

executive dean and head of department means the executive dean after having consulted with the relevant head of department.

executive dean and the head of school means the executive dean after having consulted with the relevant head of school.

fee includes any amount payable under a statute or rule.

first aid certificate means a senior first aid certificate granted by the St John Ambulance Association or a comparable body.

full progression program means a program identified in the program rules as a program in which all courses in a semester or academic year must be passed before proceeding to the next semester or academic year.

full-time means enrolled for 75% or more of a standard full-time workload for that program.

GAR means these general award rules.

grade point average or GPA means the result of applying the formula —

S(GP)

S(P)

where G = the result in a course; and

P = the unit value of that course.

If a student is enrolled in a course but gets no result, G=0.

graduate diploma includes a postgraduate diploma.

head of school includes the person with comparable responsibilities for the course.

honours course means a course approved by the executive dean to contribute to the award of honours.

late year course means a course at level 3 or higher.

limit of 3s: n means that a student cannot gain credit for a course at a grade of 3 if that would take his or her total of 3s beyond #n. “Total of 3s” does not include courses in which the student has subsequently gained a higher grade.

lowest pass: n means that to get credit for a course in the program, a student must gain a grade of at least n.

maximum credit for previous study: #n means the maximum credit which the executive dean may grant for previous study.

NRAVS faculty means the Faculty of Natural Resources, Agriculture and Veterinary Science.

on course honours means the granting of honours on the basis of results in honours courses undertaken before becoming entitled to the award.

percentage mark means a mark scaled to a maximum of 100.

postgraduate honours means honours courses undertaken following the completion of a pass degree of bachelor.

prerequisite course means a course in which a passing grade is required before enrolment in subsequent course is permitted.

president means the president of the Academic Board.

program means the study set for a particular award at the university.

program requirements: #n, comprising — means the total units and specific course or unit requirements needed by a student to qualify for an award in the program.

program rules means the rules applying to a program or group of programs.

program list means the list of courses, approved by the executive dean, to be studied in a program and ABC list, when used in program rules, means the program list for those rules where “ABC” is the official abbreviation of the award to which the program leads.

research master means a degree which the DVC decides incorporates a research component involving at least 66% of the work for the degree.

revision period means a period during the academic year prescribed by the university as a revision period.

SBS faculty means the Faculty of Social and Behavioural Sciences.

school-based examination means an examination other than a central examination.

special examination means an examination granted under GAR 1A.14.

suite of programs means a multi-step progression of postgraduate programs offered under the same program title.

Example —

graduate certificate in business administration;

graduate diploma in business administration;

master of business administration;

master of business administration (advanced).

supervisor means, when referring to the PhD, the principal supervisor.

supplementary examination means an examination granted under —

(a) GAR 1A.13; or

(b) the relevant program rules.

thesis includes all work to be undertaken by a student during the program.

trimester means the academic teaching and examination period commencing in February, July or November during each academic year.

unauthorised material means any material not permitted in the examination instructions and includes material that is not relevant to the examination.

VC means the vice-chancellor.

warned student has the meaning set out in exclusion rules, Rule 1.

weighted percentage mark means the result of applying the formula –

∑ (MP)

∑(P)

Where M = the percentage mark in the honours course; and

P = the unit value of that honours course.

If a student is enrolled in an honours course but gets no result, M=0.

Schedule 2

Awards Conferred by Senate

Awards are listed under the faculty administering the relevant program rules. The award name is listed followed by the official abbreviation of the award granted under that name. The meaning of each abbreviation that relates to a type of award are —

AssocDip — associate diploma in

B — degree of bachelor of

D — degree of doctor of

Dip — diploma in

GC — graduate certificate in

GDip — graduate diploma in

M — degree of master of

QC — undergraduate certificate in

Arts Faculty

Arts BA

GCArts

GDipArts

GDipPhil

Arts in Japanese Interpreting
and Translating MAJIT

Arts in Translation and Interpreting
(English Chinese) GCATIC

GDipATIC

MATIC

Cognitive Science GCCogSc

Contemporary Studies BCS

Letters DLitt

Museum Studies GCMusmSt

GDipMusmSt

MMusmSt

Music BMus

GCMus

GDipMus

MMus

DMus

Music Studies GCMusSt

GDipMusSt

MMusSt

Music Therapy GDipMusThy

MMusThy

Philosophy GDipPhil

Biological & Chemical Sciences Faculty

Aquaculture GCAqua

GDipAqua

MAqua

Biomedical Science BBiomedSc

Biotechnology BBiotech

GCBiotech

GDipBiotech

MBiotech

DBiotech

Entomology GCEnt

GDipEnt

MEnt

Environmental Science BEnvSc

Health Science BHlthSc

Marine Studies BMarSt

GCMarSt

GDipMarSt

MMarSt

Molecular Biology GCMolBiol

GDipMolBiol

MMolBiol

Science BSc

GCSc

GDipSc

MSc

Business, Economics & Law Faculty

Advanced Accounting PGDipAdvAcc

Applied Law GCAppLaw

GDAppLaw

MAppLaw

Business AssocDipBus

BBus

GCBus

GDipBus

MBus

MBus(Adv)

Business Administration GCBA

GDipBA

MBA

MBA(Adv)

Business Administration
(Mt Eliza-UQ program) GCBA

GDipBA

MBA

Business Communication BBusCommun

Business Economics MBusEcon

MBusEcon(Adv)

Business Management BBusMan

Commerce BCom

GCCom

GDipCom

MCom

MCom(Adv)

Economic Studies MEconSt

Economics BEcon

GCEcon

GDipEcon

DEcon

Electronic Commerce BeCom

GCeCom

GDipeCom

Financial Management GCFM

GDipFM

MFM

Health Economics GCHEcon

GDipHEcon

MHEcon

MHEcon(Adv)

Information Systems GDipInfmSystems

MInfmSystems

International Economics and
Finance MIntEcon&F

MIntEcon&F(Adv)

International Hotel and
Tourism Management BIHTM

Laws LLB

GDipLaw

GDipPLEAT

LLM

LLM(Advanced)

LLD

Management GCM

Professional Accounting MProfAcc

Professional Economics MProfEcon

Public Administration GCPA

GDipPA

MPA

MPA(Exec)

Taxation MTax

Technology Management GCTM

GDipTM

MTM

Technology and Innovation
Management GCTIM

GDipTIM

MTIM

Engineering, Physical Sciences & Architecture Faculty

Applied Science BScApp

Architecture BArch

Design Studies BDesSt

Engineering BE

GCEng

GDipEng

ME(Adv)

DEng

Environmental Management BEnvMan

GCEnvMan

GDipEnvMan

MEnvMan

Environmental Science BEnvSc

Geographical Information
Systems GCGIS

GDipGIS

MGIS

Information Environments BInfEnv

GCInfEnv

GDipInfEnv

MInfEnv

Information Technology BInfTech

GCInfTech

GDipInfTech

MInfTech

Information Technology
Studies GCInfTechSt

GDipInfTechSt

MInfTechSt

Interaction Design GCIDes

GDipIDes

MIDes

Magnetic Resonance
Technology GCMagResonTech

GDipMagResonTech

MMagResonTech

Mineral Resources GCMinRes

GDipMinRes

MMinRes

Multimedia Design BMultMedDes

Project Management GCPM

GDipPM

MPM

Property Studies GCPropertySt

GDipPropertySt

MPropertySt

Regional and Town Planning BRTP

Regional Development GCRegDev

GDipRegDev

MRegDev

Science BSc

GCSc

GDipSc

MSc

DSc

Technology DTech

Urban and Regional Planning GCUrb&RegPlg

GDipUrb&RegPlg

MUrb&RegPlg

Health Sciences Faculty

Applied Health Science GCAppHSc

GDipAppHSc

MAppHSc

Applied Health Science
(Indigenous Primary Health
Care) BAppHSc

Applied Health Science BAppHSc

(Indigenous Health)

Applied Health Science
(Oral Health) BAppHSc(OralH)

Applied Science GCScApp

GDipScApp

MScApp

Audiology Studies MAudSt

Clinical Dentistry GCClinDent

Clinical Pharmacy GCClinPharm

GDipClinPharm

MClinPharm

DClinPharm

Clinical Surgery DClinSurg

Evidence Based
Complementary Medicine GCEvidBasedCompMed

Dental Science BDSc

MDSc

DDSc

Dental Studies BDentSt

e-Healthcare GCeH

GDipeH

MeH

Ergonomics GCErg

GDipErg

MErg

Health Science BHSc

Health Studies GCHSt

GDipHSt

MHSt

Human Movement Studies BScApp(HMS)

Medical Science BMedSc

Medical Studies BMedSt

Medicine and Surgery MBBS

Mental Health GCMH

GDipMH

MMH

Nursing BN

Occupational Therapy BOccThy

Occupational Therapy
(Contemporary Practice) GCOccThy(ContPrac)

GDipOccThy(ContPrac)

MOccThy(ContPrac)

Occupational Therapy Studies MOccThySt

Pharmaceutical Science GCPharmSc

GDipPharmSc

MPharmSc

Pharmacy BPharm

Physiotherapy BPhty

GCPhty

MPhty

Physiotherapy Studies MPhtySt

Public Health GCPH

GDipPH

MPH

Speech Pathology BSpPath

Speech Pathology Studies MSpPathSt

Sports Medicine GCSpMed

GDipSpMed

MSpMed

Natural Resources, Agriculture & Veterinary Science Faculty

Agribusiness BAgribus

GCAgribus

GDipAgribus

MAgribus

Agricultural Science BAgrSc

MAgrSc

DAgrSc

Agricultural Studies GCAgrSt

GDipAgrSt

MAgrSt

Agriculture QCA

Animal Husbandry QCAH

Animal Studies GCAnimSt

GDipAnimSt

MAnimSt

Applied Science DipAppSc

BAppSc

GCAppSc

GDipAppSc

MAppSc

Environmental Management BEnvMan

Environmental Science BEnvSc

Food Studies GCFoodSt

GDipFoodSt

MFoodSt

Food Technology BFoodTech

Horticulture QCH

Natural Resource Economics BNatResEcon

GCNatResEcon

GDipNatResEcon

MNatResEcon

Natural Resource Studies GCNatResSt

GDipNatResSt

MNatResSt

Plant Protection GCPlantProt

GDipPlantProt

MPlantProt

Rangeland Management GCRangelandMan

GDipRangelandMan

MRangelandMan

Rural Systems Management GCRurSysMan

GDipRurSysMan

MRurSysMan

Science in Forestry DScFor

Veterinary Biology BVBiol

Veterinary Science BVSc

DVSc

Veterinary Studies GCVSt

GDipVSt

MVSt

Social & Behavioural Sciences Faculty

Behavioural Studies BBeSt

Clinical Psychology MPsychClin

DClinPsych

Communication BCommun

GCCommun

GDipCommun

MCommun

Counselling MCouns

Development Practice GCDevPract

GDipDevPract

MDevPract

Education GCEd

GDipEd

GDipProfEdSt

EdD

MEd(Lead)

Education
(Middle Years of Schooling) BEd(MidYsSch)

Education (Secondary) BEd(Sec)

Educational Psychology MPsychEd

DPsychEd

Educational Studies GDipEdSt

MEdSt

Employment Relations GCER

GDipER

MER

Governance and Public
Policy CCGPP

GDipGPP

MGPP

Governance, Policy and
Public Affairs CCGP&PAff

GDipGP&PAff

MGP&PAff

Human Factors GCHumanFact

GDipHumanFact

MHumanFact

Human Services GCHumanServ

International Relations
and Asian Politics GDipIRAP

MAIRAP

International Studies GCIS

GDipIS

MIS

MIS(Adv)

Journalism BJ

GCJ

GDipJ

MJ(Int)

Organisational Psychology GCPsychOrg

GDipPsychOrg

MPsychOrg

Psychological Science BPsySc

Psychology MPsych(ClinNeuro&ClinPsych)

DPsych

Research Methods
(Social Science) GCResMeth(SocSc)

Social Administration GCSocAdmin

GDipSocAdmin

MSocAdmin

MSocAdmin(Adv)

Social Planning and
Development (Professional) GCSPD(Prof)

GDipSPD(Prof)

MSPD(Prof)

Social Science BSocSc

GCSocSc

GDipSocSc

MSocSc

MSocSc(Adv)

DSocSc

Social Science (Health Practice) GCSocSc(HP)

GDipSocSc(HP)

MSocSc(HP)

Social Science
(Heritage Studies) GCSocSc(Heritage)

Social Science
(Interprofessional
Leadership) GCSocSc(IntProfLead)

Social Science
(Legal Studies and
Criminal Justice) GCSocSc(LegSt&CrimJus)

GDipSocSc(LegSt&CrimJus)

MSocSc(LegSt&CrimJus)

Social Science
(Public Relations) GCSocSc(PubRel)

GDipSocSc(PubRel)

MSocSc(PubRel)

Social Work BSocWk

GCSocWk

GDipSocWk

MSocWk

MSocWk(Adv)

Sport and Exercise Psychology MPsychSport&Ex

Endnotes

1. An honours degree will be an approved degree if it is (a) with honours class 1 or class 11 from this university; or (b) honours class 1 or class 11 from elsewhere and approved by the director.

2. An honours degree will be an approved degree if it is (a) with honours class 1 or IIA from this university; or (b) honours class 1 or IIA from elsewhere and approved by the director; or (c) honours class 11 from this university or elsewhere where there is no division of honours class 11 and the director is satisfied that the standard achieved by the applicant is equivalent to honours class IIA at this university.

3. A coursework master’s degree will not be an approved degree unless the applicant has gained an overall GPA of 5 or equivalent and the director decides that the applicant's performance in the research component (which should be at least 25% of the degree) is a suitable basis for admission.

4. For a PhD student, 3–4 years (full-time) or 5–6 years (part-time); MPhil student, 1–2 years (full-time) or 2–4 years (part-time).

5. See 4.13.3 for instances where enrolment may be terminated as a consequence of the operation of this rule.

6. The minimum English language proficiency requirement is an IELTS score of 6.5 with a writing score of 6 (or equivalent) that must have been obtained within two years prior to commencement of the program. It is also possible to satisfy the minimum English language proficiency requirement by graduating from a recognised degree program at an accredited university at which English is the primary language of instruction and in a country where English is a principal language.

7. Examples are: a satisfactory performance recital, a satisfactory portfolio of relevant recent work, a satisfactory score in a relevant test administered by an external body.