If you are not sure of anything listed below please contact your Research Partnerships Manager or equivalent for your Faculty or Institute.

How to use:

  1. Confirm that the Conditions of Use specified below can be complied with.
  2. Read the template agreement and ensure that the terms are appropriate for your situation.
  3. Insert the student’s full legal name, address and student number on the template agreement.
  4. Insert a description of the proposed project that is broad enough to cover all of the subject matter that is intended to be discussed but is also clear and precise, without actually disclosing any confidential information.
  5. Insert the title of the student's thesis, course of study, name of School and Faculty or Institute and name of the student's principal supervisor.
  6. Ensure that the student signs and dates the document first in duplicate in the presence of a witness and obtains independent legal advice in accordance with the certificate attached and provides the duplicate originals.
  7. Ensure that the original is provided to your Research Partnerships Manager or equivalent who will review the document and provide the original to the relevant Executive Dean or Director of Institute, for signing and dating in the presence of a witness.
  8. Ensure that a copy of the fully signed and dated agreement is uploaded here and that the original fully executed agreement is kept in accordance with the University’s record keeping policies.
  9. Ensure that the student is provided with an original of the fully signed and dated agreement.

Conditions of Use:

  1. This agreement is intended for use in circumstances where you intend to involve a postgraduate student in a project that is funded or otherwise supported by a third party which requires specific intellectual property rights.  This agreement may also be appropriate even if no specific project is contemplated but a significant proportion of the research activities of the relevant Institute or Faculty are funded by government or industry grants. 
  2. The scope of the intellectual property assigned to the University is limited to intellectual property created or acquired in the course of the specified project, and does not include copyright in the student's thesis, any other work required for assessment purposes or any other articles for publication authored solely by the student.  This may not be sufficiently broad in all circumstances.
  3. The student must be permitted to obtain independent legal advice as to the effect of this agreement and must not be forced to sign under undue influence.
  4. This agreement must be entered into by the student prior to the student commencing involvement in any relevant projects.
  5. The University's policies and procedures must be complied with.
  6. This agreement must not be used if any conflicts of interest are involved.
  7. Amendments must not be made to this standard form agreement. The signing delegation given to the Executive Deans and Directors of Institute is limited to the standard form agreement only. If any amendments (however small) are required to be made by you or the other party, you must provide instructions to your Research Partnerships Manager or equivalent so that Research Legal can review the proposed amendments and arrange for execution by an appropriate delegate, if acceptable.

[.pdf]   Student IP Assignment and Confidentiality Deed

[.pdf]   Student IP Information Sheet - UQ's Intellectual Proprty Policy PPL 4.10.13