If you are using animals and need approval you must apply for, and obtain approval before commencing any work. If you are unsure whether you need to apply for animal ethics clearance refer to the ‘Do I need approval’ page on UQ’s Animal Ethics Website. If you require further assistance please contact the Animal Ethics Unit Coordinator.

Research, Teaching and Breeding Applications

Use the following link to access the online form for research applications.  Log-in to online forms using your UQ username and password. Refer to the my.UQ portal if you are unsure of your username and password. For external users who require access, please complete the registration form on the online forms page.  The online forms interface will guide you in completing and submitting your online research ethics application.  Use the imbedded help comments in the online form.  If you are having difficulty understanding what is required when answering these questions, please contact the Animal Ethics Unit Coordinator.

Teaching and Breeding Applications are to be completed in hard copy, scanned, and submitted via email.

NB. Renewal of any project must be provided to the AEC for consideration 2-3 months prior to expiry. Failure to maintain a continuous current approval whilst using animals is a breach of compliance and can place UQ registration at risk.

Effective Monday 1st August 2016 hard copy submission of animal ethics documentation is no longer required. Complete forms should be hand signed, scanned, and forwarded to the relevant committee via email:

If you are unsure which Animal Ethics Committee relates to your work, please contact the Animal Ethics Unit.

Please use the following links to direct you to other Animal Ethics forms:

At times, the Animal Ethics Committees may require you to provide additional information to enable them to provide a thorough consideration of your application.  These may include the following:

Recommendations for Applicants

UQR&I has developed the Top Tips series of brochures to help UQ staff and students with UQR&I related paperwork. The Top Tips For Success in Animal Ethics Applications was the first brochure developed. We recommend you read this brochure if you are new to ethics applications, or if you would like to reduce approval time.

It is also recommended that you use SOPs whenever possible (see below) and refer to the Guidelines page to find documents that provide current best practices and recommendations for numerous procedures.

Standard Operating Procedures

The Animal Ethics Unit website has a number of pre-approved UQ standard operating procedures (SOPs) for commonly used protocols/procedures. Before being made available as a resource, the relevant AECs consider and approve the SOPs, which are then reviewed every three years. Use of SOPs can streamline your application by reducing the amount of information to enter, and by using procedures that the AECs are familiar with and which are already endorsed in a standard format.

Please use the following links to access UQ’s AEC approved SOPs:

  • Animal Handling Procedures (AHP) - SOPs that contain a level of complexity and are used routinely as experimental procedures, e.g. AHP 74 Intracerebroventricular Cannula Implantation in the Rat.
  • Animal Surgical Techniques (AST) - SOPs that describe the minimum acceptable standards for conducting surgery on laboratory animals, e.g. AST 01 Clean Technique for Laboratory Animal Surgery.
  • External SOPs - SOPs made available to UQ for use, by organisations external to UQ.
Information to include when using SOPs
  • Provide both the number and full name of the SOP (eg AHT 21; Rotarod test for rodents, April 2015).

  • Read the SOP and make sure that no other information is required. For example if the SOP uses an ‘anaesthetic of choice’ provide details of the anaesthetic including dose, route, volume, gauge needle and frequency of administration.

  • If your requirements are very similar to the SOP but you need to make minor modifications, provide the SOP number and title, but also provide details of any deviation from the SOP you will need to make.

  • If the SOP states ‘operator must be experienced’, outline the person/people performing the procedures and their experience. If further training is required, then state who will provide the training.

Please note that the use of SOPs in this manner only refers to those approved by UQ AECs and published on the UQR&I website. SOPs from your own laboratory or other institutions do not fall into this category. Each application is stand-alone, and so even if you use the same protocol on more than one application, unless they are University SOPs, the full procedural details will need to be provided on each application you make.

Contribute to the SOP database

The Animal Ethics Unit encourages you to contribute to UQ SOPs if you use generic protocols and procedures and would like for these to be added to the University’s approved SOP website. Please contact the UQR&I Consultant Veterinary Officer for help in preparing SOPs for submission to the AEC for approval.

Permits

Information regarding the requirements for other permits or documentation must be appropriately addressed in your ethics application (e.g. working with wildlife, GMOs, radioactivity etc.)  Please refer to the Permits page if you are unsure if you need additional approvals.

Score Sheets

Sample score sheets developed by UQR&i'S Animal Ethics unit are available from our Monitoring page.  Tailor the sample score sheet to suit the project and species.