Current areas of work

 

 The AIP is focussed on two major projects that commenced in 2nd Semester, 2010.
 
Topic
Aim
Key Admin Area
Enhance the student experience at UQ
Various
Policy and Procedures Library (PPL) Project – replace the HUPP and FMPM and restructure the contents 
Update, simplify; reformat contents; improve management of policies and related documents
Corporate Operations and central policy owners
 
When considering new projects, we also work with the managers of seven pilot schools to identify and implement the top priorities, from a school perspective, for administrative improvements.
 
The seven schools are:
  • Arts - School of English, Media Studies and Art History
  • BEL - School of Business
  • EAIT - School of Mechanical and Mining Engineering
  •  Health - School of Medicine
  • NRAVS - School of Land, Crop and Food Sciences
  • SBS - School of Psychology
  • Science - School of Chemistry and Molecular Biosciences
In addition to the schools’ priorities, the AIP investigates issues raised in our suggestion box and works with staff from other areas of the University on their improvement projects.  Current improvement projects, suggestion box items or issues under investigation by the AIP or other areas of UQ include:
 
Topic
Aim
Key Admin Area
Combine and communicate admin deadlines and events to schools, faculties and central units
Various
Student fees processing
Improve effectiveness
Student Fees and FBS
Online student grade changes
Cease processing 2-3,000 paper forms/semester
SASD
Replace disparate local processes with central, integrated web application
HR
Procurement
Optimise
FBS; P&F; ITS; AIP
Committees/meeting management
Reduce paper; standardise
SASD; AIP
Co-ordination and reporting of staff development courses
Reduce paper; automate
HR
Leave approvals
Reduce number of approval levels; paper > electronic
HR
Email distribution lists and identity management
Standardise; centralise management
ITS; HR; Central Admin; AIP
Scanning of records
Space savings; improved service
AIP
Double-sided printing
Cost-savings
Working group
Energy savings
'Earth hour' every day; car parks etc
All/working group
Electronic submission of assignments
Streamline
DVC(Ac)
Online timesheets
Reduce cost and time; improve accuracy
HR
Online performance appraisal
Reduce cost and time
HR, RAMS
Exam desk storage; music storage
Reduce costs and time
P&F
Cloud computing (eg Software-as-a-service)
Investigate issues; reduce fear, uncertainty and doubt
ARMS; Legal; ITS; AIP; etc
Space utilisation
Optimise use
All
Research data collection
Simplify; reduce duplication
R&ID; Graduate School
Staff appointment approvals
Rationalise
HR
Grant administration
Simplify
R&ID
Casual Academic contracts
Enhance
HR
Multiple records management systems
Rationalise
Various
 
Administrative improvement initiatives finalised at UQ in 1st Semester 2010 include:
 
Assessment of the Student Lifecycle Phase 1 (with external consultants)
Assess current state of student lifecycle processes; raise issues for take-up in Phase 2
AIP, DVC (Ac) and associated central units
Combine and communicate admin deadlines and events to schools, faculties and central units
Various
Travel Project
Simplify travel administration
FBS
QANTAS/Virgin club (effective from 1 August)
Change approval levels
FBS; AIP

 

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