|Academic Progression: Outcome of show cause application|
You can apply to your Associate Dean (Academic) to show cause why enrolment should not be cancelled using the "Show Cause Application - Unsatisfactory Academic Progress" form (pdf).
Alternatively, you can contact the Academic Progression Officer on telephone (07) 3365 2600, or via email and request that the form be mailed to you. You should submit your show cause application as soon as possible, or, at the latest, by the date notified by the Academic Registrar in the show cause notice, sent to your student email account.
You should present your case as clearly and as comprehensively as possible. For example, your unsatisfactory progress may have been related to difficulties that have since been resolved, and therefore might not affect your future progress if you are allowed to re-enrol.
For example, you may have:
- reduced your hours of part time employment
- developed a study plan in conjunction with a learning advisor to address time management problems
- received treatment for a medical condition that had impacted upon your studies
- undertaken studies at another institution to improve your knowledge in a particular area of weakness
You should detail these matters in your application, as well as include medical certificates or other relevant documents supporting your case. Refer to ‘What to include in your application’ below for more information.
If you do not submit a show cause application by this due date, your enrolment will be cancelled.
International students are reminded that maintaining satisfactory academic progress is a condition of the student visa. In accordance with the ESOS and National Code Part D, Standard 10, The University is required to notify the Department of Immigration and Citizenship (DIAC) of students who are not making satisfactory progress and this could result in the cancellation of the student’s visa. The notice of intention to report will be issued to your student email account.
Assistance with your application
If you need assistance with preparing a show cause application, or advice about the application process, you may contact the following sources:
- The Education and Postgraduate Student Advocate, UQ Union, St Lucia Campus
Telephone: (07) 3346 3400
Location: Level 1, Student Union Complex, (Downstairs from the Red Room) [See map]
Open Monday to Friday 8.30am to 4.30pm
- Student Advocate, UQ Union, Ipswich Campus
Telephone: (07) 3381 1315
Location: Room 225 Library Building 8 [See map]
Open Tuesdays 9.00am-4.30pm
- Student Advocate, UQ Union, Gatton Campus
Phone: (07) 5460 1791
Location: Room 225 Morrison Hall [Building 8123 See map]
Open: Wednesday & Thursday 9.00am to 4.30pm
- Student Centres on all campuses - for information about the application process
- Student Services. Student Services staff are able to assist you to address issues that may have impacted on your academic performance and to develop strategies intended to improve your learning outcomes.
What to include in your application
A letter outlining the following must be included with your application:
- describe the factors that led to your unsatisfactory academic progress;
- explain the steps you have taken to remove impediments to maintaining satisfactory academic performance since you were warned or last refused enrolment under the provisions of these rules
- if you have previously had conditions set by the Associate Dean (Academic) under the provisions of these rules, explain how you have satisfied these conditions; and
- provide any relevant supporting documents
Your application will be referred to the Associate Dean (Academic) of your faculty for a decision and you will be informed of the outcome by email to your student email address.