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 Guidelines for late submission of progressive assessment

Students are advised to refer to the Electronic Course Profile for information regarding whether an extension to assessment is possible for each course, and whether the Application For Extension of Assessment Due Date form is to be used for applying for an extension to a piece of progressive assessment.


  • The submission of assessment material on the due date and time is the responsibility solely of the student. Students should not leave assignment preparation until the last minute and must plan their workloads so as to be able to meet advertised or notified deadlines.
  • The University does recognise, however, that on occasion illness or other medical conditions may impair a student’s ability to complete items of assessment by the due date.
  • These guidelines set out the consequences for students of non-completion of items of assessment and the circumstances under which extensions may be sought.
  • Extensions will only be considered in respect of illness or other certified medical condition, or exceptional circumstances. See below for information on what constitutes an exceptional circumstance. It is the policy of the University, that under normal circumstances neither pressures of work (whether university studies or external work) nor other events or commitments are a sufficient reason for an extension.
  • These guidelines apply only to items of progressive assessment that are other than invigilated examination based assessment (including mid semester examinations, in-class tests).

Guidelines for approvals to extensions to progressive assessment




Examples of acceptable evidence

Typically would not be approved


The medical certificate must be dated by, or within 2 business days of the due-date OR certify that, due to the nature of the condition, it was impossible or unsafe for the student to have obtained the certificate earlier.

Medical Certificate must:

·  be on Medical Centre letterhead,

·  contain Practitioner's Provider Number,

·  contain Practitioner's Provider stamp,

·  be free of handwritten amendments that are not signed by the medical professional;

·  be obtained from a person to person appointment



·  Documents stating only information provided by the student

·  Elective/non-critical medical appointments (e.g. optical, dental).

·  Medical certificates obtained online.



Circumstances that prevent a student from meeting a due-date, which were beyond their control and could not have been reasonably anticipated, avoided, or guarded against (e.g. sudden serious illness of a family member; the recent death of a family member or close friend;  trauma misadventure; being a victim of crime).

·  Death Certificate or Funeral Notice.

·  Statement from medical practitioner confirming medical status of patient, relationship to student, and relevant dates.

·  If student is a caregiver, the medical certificate must state the period that the student is required to provide care for the patient.

·  Statement from regulatory authority (e.g. Police) attesting to the trauma, misadventure or crime.

Not considered grounds for an extension:

·  Foreseeable financial support needs.

·  Demands of employment or travel related to employment.

·  Scheduled, anticipated changes of address/moving home.

·  Reasonably anticipated usual family commitments.

·  Tension with or between parents, spouses and other persons closely involved with the student.

·  Death or ill health of pets.


(Elite Athlete)

Sporting events at a state, national or international level which the student was unable to plan for, e.g. team selection or qualification occurred after the withdrawal date.

Student must hold or obtain approved UQ Elite Athlete status.

A letter on state, national or international sporting letterhead confirming the event and dates of the sporting activity.

The nature of the commitment, (e.g. training, travel, etc.) and the impact on meeting due dates must be provided.

·  Applications based on sporting events not of a state, national or international sporting level.

·  Holiday travel associated with Elite Athlete commitments.

Elite Performer

A student who is operating at the highest level in their field as a contracted artist or performer and who must undertake commitments for which they were unable to plan.

A letter on official letterhead confirming the dates of the event and the impact on due dates. (e.g. student is a member of:

Actors Equity Australia, Australian Dance Council or Theatre, Australian Chamber Orchestra, The Symphony Australia Orchestras

Australian Youth Orchestra, Opera Australia).

·  Local amateur performances or artistic events.



Students must advise of and seek permission from employers for their study and examination commitments at the beginning of the semester.

A student who has unforseen and extraordinary work commitments which they were unaware of and were unable to plan for


A letter on company letterhead from the employer confirming the unforeseen and extraordinary work commitments.

The letter must detail the date on which the student was notified of the commitment, the unexpected nature of the commitment, and how this commitment will impact the completion of the assessment items.

·  Usual demands of employment or as a consequence of promotion, including periods of pressure and being absent temporarily from one’s normal place of residence.

·  Irregular casual work, increased work commitments and conference attendance during semester are not normally considered a justification.

·  Email relating to work from a colleague will not be accepted.

·  A statement from the student without supporting evidence from their supervisor.

Wedding  or Significant Family Event

Attendance at a wedding is not generally considered as reason for extension, but being an integral member of the wedding party may be considered as extenuating circumstances.

A copy of the wedding invitation must be provided to support that the attendance of the student is required at the wedding and clear evidence of participation in the wedding party and/or immediate family is required

·  Returning home or pre-arranged holiday or other travel and/or accommodation which conflicts with due dates will not be accepted.

·  Additional holidays included within the wedding arrangements. will not be upheld.

·  Invitation as a guest at a wedding is not grounds for an extension.

Defence Force Reservists and Emergency Services

For consideration of rendering any service (including training) to military or service to emergency services such as the Country Fire Authority.

A statement on letterhead signed by an authorised officer of the appropriate organisation, detailing the nature of the service rendered, the start and finish dates of training or activity.


Jury Duty

For consideration where the student has been summoned for Jury Duty.

A copy of the payment advice for jury duty detailing the dates of attendance/ empanelment for jury duty.

By itself, a summons for jury duty.


Study Related

Misreading  a due date.


Not grounds for an extension.


Study Time.


Not grounds for an extension.

·  Unexpected event causing loss of a few hours of study time close to the due-date (e.g. minor accident). Difficulties adjusting to University academic life or the self-discipline to study effectively, stress or anxiety normally associated with examinations, assessment tasks or course work, difficulties with the English language or difficulties with visa arrangements.

·  Computer or Internet Issues.


Academic Studies

Commitments directly related to or beneficial to the student’s UQ studies, such as research trips or University exchange programs.

Confirmation letter from the relevant staff member detailing the event and its benefit to the student’s studies.

Applications will be considered ad hoc and in context.


University Sanctioned events


Confirmation letter from the relevant staff member detailing the event and its benefit to the student’s studies.

Applications will be considered ad- hoc and in context.

·  Events of a purely social nature, events of minor benefit.

Students with a disability

Students who have a chronic health condition are advised to seek assistance from a Disability Advisor, UQ Student Services, and refer to University policy, PPL 3.50.08 Alternative Academic Arrangements for Students with a Disability.

Penalty for overdue assessment

Where an item of assessment (including essays, assignments, case studies, laboratory reports, take home examinations, etc) is not submitted by the due date and time, a penalty will be levied at the rate specified in Section 5.3 of the Electronic Course Profile of the course concerned. For example, a penalty may be the loss of 10% of the marks available for the assessment item per day (or part thereof) that the assessment is overdue.