Policy Number:  5.41.8
Contact Officer:  Associate Director, Employee Relations
Date Approved by Senate: 27/7/2006
Date for Next Review: 27/7/2009
Related Policies:  5.41.10, policies under 1.50, 2.10.4, 5.30.3, 5.30.6, 5.30.12, 5.30.15

Overview

This policy describes how the University will remunerate casual academic staff.

The conditions of employment for casual academic staff are derived from the University of Queensland Enterprise Agreement (Academic Staff) 2006. This policy may also apply to those staff employed under an Australian Workplace Agreement that specifically refers to this Policy.

The current rates of pay applicable to casual academic staff are set out at http://www.uq.edu.au/current-staff/index.html?page=11925&pid=11893

The rates of pay are determined by the academic activity. The major academic activities set out in Schedule IV of the Enterprise Agreement (Academic Staff) 2006 are lecturing, tutoring and marking.

Policy

The Head of School or Centre is responsible for ensuring that all course or program co-ordinators and/or staff who manage casual academic staff are familiar with the conditions and rates of pay applicable to casual academic staff and the provisions of this policy. They are also responsible for ensuring that all casual academic staff are familiar with the casual academic staff policy 5.41.10 which includes information on recruitment, induction, resources and facilities, and staff development for casual academic staff.

The Head of the School or Centre should also ensure that casual academic staff are aware of the associated work time involved in each hour of contact time for lecturing and tutorials, including marking, student consultation, preparation time and any other related matters expected and paid for per lecture, tutorial or other activity in accordance with the Award. Casual academic staff should be given a duty statement that specifies the tasks they are to perform.

In general, scholarship holders have employment restrictions, which may include a restriction on the number of paid hours worked. For further information on scholarships, refer to       http://www.uq.edu.au/grad-school/index.html?page=9804&pid=9790

Lectures

A lecture is defined as any education delivery described as a lecture in a course outline or profile, or in an official University timetable.

The payment for lectures is based upon each hour of lecture delivered. The payment includes delivery of the lecture and the provision of related and direct associated non-contact duties such as preparation, reasonable contemporaneous marking and student consultation including follow up consultation provided online and via email.

The hourly rate in a repeat lecture applies to a second or subsequent delivery of substantially the same lecture in the same subject matter within a period of seven days and any marking and student consultation reasonably contemporaneous with it.

The contact hours and time spent on associated work time for lectures are as follows:

Basic Lecture 1 hour of contact (delivery) and 2 hours of associated working time.

Developed Lecture 1 hour of contact (delivery) and 3 hours associated working time.

Specialised Lecture 1 hour contact (delivery) and 4 hours associated working time.

Repeat Lecture 1 hour of contact (delivery) and 1 hour associated working time.

Tutorial

Tutorial means any education delivery described as a tutorial in a course or unit outline or in an official timetable issued by the University.

The rates include payment for delivery or presentation of a tutorial (or equivalent delivery through face to face teaching mode) of a specified duration and provision of related non-contact duties in the nature of preparation, reasonably contemporaneous marking and student consultation including follow up consultation provided online and via email. Payment is calculated by reference to each hour of tutorial delivered or presented.

The hourly rate in a repeat tutorial applies to a second or subsequent delivery of substantially the same tutorial in the same subject matter within a period of 7 days and any marking contemporaneous with it.

The contact hours and time spent on associated work time for tutorials are as follows:

Tutorial  1 hour of contact (delivery) and 2 hours associated working time.

Repeat Tutorial 1 hour of contact (delivery) and 1 hour associated working time

Associated work time

Where Course or Program Co-ordinators or other authorised staff require casual academic staff to attend lectures or tutorials in preparation for teaching their own tutorials or delivering their own lectures, meetings for moderation or induction or training programs, then they are to be paid at the appropriate rate for this activity.

Associated work time does not include attendance at lectures, end of semester examination marking, invigilation at exams, marking of major pieces of assessment or development of new course materials which fall under Other Academic Activity (refer below).

Marking

The hourly rate for marking applies to all marking other than reasonably contemporaneous marking associated with lecturing and tutorials.

Other Academic Activity

The hourly rate for other academic activity includes work of the following nature:

• the conduct of practical classes, demonstrations, workshops, student field excursions;
• the conduct of clinical sessions other than clinical nurse education;
• the conduct of performance and visual art studio sessions;
• musical coaching, repetiteurship and musical accompanying other than with special educational service;
• development of teaching and course materials such as preparation of course guides and reading lists and basic activities associated with course co-ordination;
• consultation with students including monitoring and/or contributing to online discussion boards or chat rooms established for the purpose of providing additional assistance to students for the course ;
• supervisions;
• required attendance at school and / or faculty meetings;
• required attendance at lectures;
• required attendance at approved training;
• required attendance or participation in approved induction

Payment

Payment for casual hours performed shall be made within 22 days of submission to the casual staff member's supervisor of a valid and completed claim form for payment.

It is expected that casual academic staff will submit claim for payment as soon as practicable.