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 2.30.17 Alcohol, Tobacco Smoking and other Drugs Policy

Policy Number: 2.30.17
Contact Officer: Director, University Health Service and Associate Director, Occupational Health & Safety
Date Approved by Senate: 2/12/1999
Date last Amended: 28/09/09
Date for Next Review: 28/9/2012

1 Statement of Principle
1.1 The University of Queensland Alcohol, Tobacco Smoking and Other Drugs Policy demonstrates a commitment on the part of the University to minimise, within its operating guidelines, alcohol and drug related harm to individuals, property and the standing of the University in the community.
1.2 The policy applies to staff, students and visitors to the University as well as to activities conducted on University premises or under the auspices of the University.
1.3 All members of the University community share the responsibility for protecting the academic environment by exemplifying high standards of professional and personal conduct. This responsibility extends to adopting, proclaiming, supporting and enforcing the Alcohol, Tobacco Smoking and Other Drugs Policy as appropriate to the role of the individual or the position.
2. Policy Objectives
2.1 The objectives of the Alcohol, Tobacco Smoking and Other Drugs Policy are to:
  • contribute to the provision of a workplace and learning environment free from alcohol, tobacco and other-drug related harm;
  • promote moderation in a responsible attitude towards the use of alcohol;
  • ensure that adequate resources are available for:
a) education programs and information dissemination on drug and alcohol use and associated issues and problems;
b) dissemination and implementation of the Alcohol, Tobacco Smoking and Other Drugs Policy;
c) the provision of informed referral processes and appropriate counselling services for those experiencing alcohol, tobacco and other drug related problems; and
d) enforcement of the policy which reflects the University’s commitment to the Statement of Principle .
  • minimise the legal liability of the University that could result from death, injury, assault, disadvantage, insult or damage caused by a drug and/or alcohol related incident; and
  • enhance the community perception of the University of Queensland as a safe, supportive and responsible institution.
3. Values and beliefs underpinning the policy
3.1 The policy is based on the following values and beliefs which are crucial to its effective implementation and ultimate acceptance.
1. Faculty members, staff, students or other workers on University sites should not be affected by alcohol or other drugs while conducting University business.
2. University personnel, students and visitors to University premises should observe local, state and federal laws in relation to using, possessing, giving or selling alcohol and/or other drugs. Students are considered to be responsible adult citizens and as such are subject to civil and criminal laws as well as University policies and regulations.
3. Unlawful, inappropriate and irresponsible use of alcohol and other drugs can have a negative impact on judgment, academic performance, health, personal relationships and safety, can cause damage to property and equipment and can adversely affect the rights, comfort and enjoyment of individuals.
4. Managers and supervisors are responsible for ensuring that staff and any students under their direct control comply with the Alcohol, Tobacco Smoking and Other Drugs Policy .
5. Staff and students should be aware of potential consequences of non-compliance with the Alcohol, Tobacco Smoking and Other Drugs Policy . These may include counselling, voluntary participation in education or treatment programs, suspension, dismissal, official warning, caution, referral to police, reimbursement for damage and a formal apology. In addition staff, students and visitors to the University have a legislative obligation under the Workplace Health and Safety Act 1995 to comply with instructions given regarding health and safety and not to place at risk the health and safety of any person. Compliance with the provisions of the Alcohol, Tobacco Smoking and Other Drugs Policy by all parties will ensure that their workplace health and safety obligations in relation to this subject are met. Failure to comply with the requirements of this policy may result in a legal penalty.
6. While recognising the right-of-choice of individuals in relation to drug and alcohol use, the University will intervene when drug and/or alcohol related behaviour causes harm, or has the potential to cause harm to individuals, property or the operation and reputation of the University.
4. Education and Information
4.1 Staff and students will be informed of the policy and related guidelines through handbooks, leaflets, signage or other means appropriate to the situation or activity. Course planners will include alcohol, tobacco and drug education in appropriate places of relevant study areas.
4.2 Persons or organisations responsible for guests, workers, participants in events on University premises or others on University business, must ensure that such individuals or groups are informed of the relevant aspects of the Alcohol, Tobacco Smoking and Other Drugs Policy .
5.University Residences
5.1 Residential colleges are encouraged to cooperatively develop, implement and monitor guidelines, consistent with Queensland laws and University policy, for alcohol, tobacco smoking and other drug use addressing:
  • minimising harm to individuals, property and the reputation of the residential college caused by the use of alcohol, tobacco and other drugs;
  • limiting noise vandalism;
  • verbal, written, physical and sexual harassment;
  • intoxication and irresponsible behaviour;
  • designated smoke-free areas;
  • responsibilities and strategies for conducting events and functions;
  • drug related referral and counselling processes; and
  • consequences for infringing drug and alcohol guidelines.
6. Alcohol Policy
6.1 Guidelines
6.1.1 The University recognises the positive social use of alcohol and encourages, through its policies and model practices as an employer and an educator, responsible and moderate use by staff and students.
6.1.2 The written permission of the Vice-Chancellor is required before a function involving the consumption of intoxicating liquor is held on any University site except licensed premises. The Executive Director (Operations) has delegated authority to give such permission where the application is in accord with the University’s policy.
6.1.3 All applications should be submitted to the Operations Manager Property and Facilities Division (Operations) on 3365 2280.
6.1.4 The terms of the Liquor Act apply on University sites as they do elsewhere. It is therefore illegal to sell liquor on University sites, either directly or indirectly, such as through an admission charge or sale of tickets to a function, unless a licence or permit has been obtained from the Licensing Commission.
6.1 5 Senate, on 6 June 1991, approved a requirement for the prior approval of the University before any application is made for a licence or permit, or for any variation in the terms of an existing licence or permit such as the extension of normal trading hours on licensed premises.
6.1.6 The Licensing Commission will not grant licenses or permits applicable to University sites unless the applicant has obtained the prior approval of the University. Licences or permits must be prominently displayed at function venues.
6.1.7 For additional details regarding conditions relating to the consumption of alcohol see HUPP Policy 7.30.1 Event Planning Guidelines.
6.2 . Functions on Licensed premises
6.2 .1 The University requires advance notice (six weeks) of any function to be held on licensed premises on campus. The routine day to day activities of licensed premises are the only exception to this requirement.
6.3. Functions Requiring a Licence
6.3.1 A function requires a licence if the organisers want to sell liquor either directly or indirectly. ‘Indirectly’ includes sale through an admission charge or the sale of tickets to a function.
6.3.2 Permission to hold functions requiring a licence should be obtained from the Executive Director (Operations) six weeks before the date of the function. Once permission is obtained, application should be made to the Licensing Commission for a permit. This application should be accompanied by the University application form which has been approved by the Executive Director (Operations). As soon as the Licensing Commission permit has been obtained, a copy should be lodged with the Security Manager.
6.4 Functions not requiring a licence and not on licenced premises at which alcohol will be available
6.4.1 The Executive Director (Operations) requires seven working days notice of such functions.

The sale, consumption, and/or supply of alcohol on University premises or at events conducted on behalf of or in conjunction with the University must be done in accordance with the Liquor Act Queensland, The University of Queensland’s Alcohol, Tobacco Smoking and Other Drugs Policy, The University Of Queensland’s Guidelines for Event Planning and, where necessary as detailed previously, have the approval of the Executive Director (Operations) or delegate. It is an offence under the Liquor Act 1992 to sell liquor to, supply liquor to, allow liquor to be supplied to or consumed by a person who is under 18 years of age, or who is unduly intoxicated or disorderly.

6.5 Alcohol Advertising
The University has guidelines regarding the advertising of alcohol which covers both events and University Publications. The University takes seriously any breach of the guidelines.
7. University related Events
7.1 Events conducted on University premises involving the serving or consumption of alcohol must:
  • be approved by the Executive Director (Operations) or delegate unless it is a routine activity conducted on licensed premises;
  • comply with the Liquor Act, University regulations and other relevant laws;
  • comply with local government and University health and safety regulations;
  • meet the planning requirements outlined in the Event Planning Guidelines; and
  • be managed, where appropriate, by an individual or organisation trained in organising and managing safe and responsible events.
7.2 Outside groups using University facilities must comply with University conditions. Organisations and groups sponsoring an approved event must adhere to the Event Planning Guidelines .
7.3 Groups who display, or who do not act to limit, irresponsible conduct or who violate the University Alcohol, Tobacco Smoking and Other Drugs Policy will risk withdrawal of University support and recognition and future access to University facilities.
7.4 For additional details regarding planning for the conduct of events on campus see HUPP Policy 7.30.1 Event Planning Guidelines.
8 Tobacco Smoking Policy Guidelines and Procedures
8.1 The University has a duty to provide, as far as is reasonable, a safe and comfortable environment for employees and students. The following policy and procedures aim to minimise the harmful effects of passive smoking and its related discomfort to others and ensure a safe and healthy working environment consistent with the high standards of care for staff and students that the University embraces.
8.2 Policy
  • Smoking is prohibited on all University buildings
  • The University upholds the right of an individual to work in a smoke-free environment.
  • There is no provision for the designation of smoking-permitted rooms or areas in buildings controlled by the University.
(a) Smoking of tobacco and e-cigarettes (Smoking) is prohibited in basements, balconies, loading bays, in the vicinity of outdoor eating areas, on the roofs of buildings and within five metres of building entrances, windows, openings and air-conditioning inlets.  
(b) permanently fixed ashtrays be provided at the edge of exclusion zones to encourage smokers to dispose of cigarette butts responsibly;
(c) permanent signs be posted in problem areas indicating a "No Smoking Area."
  • Smoking is banned in all University vehicles other than those issued to staff for private use.
  • The University's smoking policy is recognised as an Occupational Health and Safety responsibility.
  • All job applicants to the University shall be informed of the University's policy in regard to smoking in the workplace. It is the responsibility of the department concerned to advise all potential employees of the non-smoking policy.
  • The University will provide support for those individuals trying to stop smoking.
  • The Queensland Parliament has amended the Tobacco and Other Smoking Products Act 1998 (Tobacco Act) to capture electronic cigarettes as smoking products. Electronic cigarettes are now subject to the same laws as regular cigarettes, since 1 January 2015.
8.3 Senate policy covers a range of matters including grievance, health education, health assistance and policy awareness.
8.4 Grievance Procedure
8.4.1 Complaints about non-compliance with Senate policy on smoking should be made, in confidence if necessary, to the Head of School or Section who may consult the Associate Director of Occupational Health and Safety for advice. In the event of non-resolution, the problem should be referred to the relevant Executive Dean and, if necessary, to the Executive Director (Operations) or Senior Deputy Vice-Chancellor. In a case where a student or staff member requests that their identity be treated as confidential, the University of Queensland Union, or the relevant Staff Association, may act on their behalf.
8.4.2 The rights of the non-smoker prevail when conflict cannot be accommodated.
8.5 Implementation
8.5.1 Resources to ensure the maintenance of this policy are provided to the Associate Director, Occupational Health and safety on an annual basis.
8.5.2 The placement and maintenance of signs in the University to indicate that smoking is not permitted is determined by the Associate Director, Occupational Health and Safety.
8.5.3 The maintenance of the education role established by Senate is the responsibility of the Associate Director, Occupational Health and Safety.
8.5.4 Any staff who wish to quit smoking can contact the University Occupational Health and Safety Nurse Adviser, University Health Service/Occupational Health and Safety Unit who has information on outside courses. The Occupational Health Nurse also conducts "quit smoking courses" at the University from time to time.
8.5.5 The placement of cigarette vending machines in the University is discouraged as inconsistent with the non-smoking policy.
8.6 Publicity material
8.6.1 A leaflet outlining the Senate smoking policy is to be made available to new students at the commencement of the first week of teaching, lecturers should make an announcement at lecturers of the smoking prohibition in buildings policy.
8.6.2 Further information about the Smoking Policy and grievance procedures can be obtained from the Occupational Health and Safety Unit. Copies of the Smoking on Campus brochure and other smoking awareness publicity materials may be obtained from the Occupational Health and Safety Unit.
9 Policy on Other Drugs
9.1 Prescribed and over-the-counter drugs
9.1.1While encouraging the adoption of a healthy lifestyle and natural methods to ease pain and discomfort, the University accepts that there is a place for the appropriate use of medicines, and provides pharmaceutical and retail outlets to provide a service in this area.
9.1.2 The possession and/or use of medications, including prescribed and over-the-counter drugs, is prohibited except when prescribed by a medical practitioner or permitted by law.
9.2 Illicit Drugs
9.2.1 The presence of illicit drugs on the University campus has the potential to cause harm to the health and the future personal and academic prospects of individuals involved. There are potentially severe legal penalties under the Drugs Misuse Act 1986 (reprinted 2008) which can have serious and unanticipated implications for the person’s future career. Illicit drug use can impact adversely on the reputation of the University.
9.2.2 No member of the University community, or visitor, shall unlawfully possess, use, sell, or distribute drugs while engaged in University business or on University premises. Even when a drug offence results in a criminal charge, the University also may initiate sanctions to protect or preserve the safety and welfare of the University community or the reputation of the institution.
9.2.3 Individuals who are aware of persons on University premises who are engaged in unlawful drug related activities, or drug related activities that have the potential to cause harm to those involved or the University, should advise the Registrar who will determine if police need to be advised.
9.2.4 Under the Drugs Misuse Act 1986 (reprinted 2008)  , police will be informed where illicit substances are identified or suspected and are known to be in possession.
9.2.5 Unlawful drug related activities and associated penalties are outlined in Drugs Misuse Act 1986 (reprinted 2008)..
10 Confidential Referral and Counselling for Drug and Alcohol Related Problems
10.1 The University acknowledges that some staff and students will experience problems as a result of their own or others alcohol and drug use. While it cannot be accepted as an excuse for poor performance, unsafe work practices or inappropriate behaviour, alcohol and drug related problems will be addressed in a supportive, confidential and constructive way for those who are willing to confront their problems and work to overcome them.
10.2 Seeking confidential assistance from the various University services, alcohol and drug treatment agencies, other health professionals or chaplains, or being referred to them will not result, by itself, in disciplinary action nor will it affect the personal or professional situation of the individual in the University setting. Counsellors and others assisting individuals with a drug and alcohol problem will respect the privacy and confidentiality of those who seek help unless the health and safety of others is potentially at risk.
10.3 Administrators, managers and supervisors should be made aware that work and study impairment is commonly associated with the misuse of alcohol and other drugs and of the sensitivities and mechanisms for helping those affected to seek assistance.
10.4 Staff can access help from or be referred to the Staff Assistance Scheme (see or from community health facilities and alcohol and drug treatment services.
10.5 Students can obtain assistance from or be referred to University based services such as the University Health Service, Student Services, Chaplaincy Services and the Student Union Welfare Officer as well as community health and alcohol and drug treatment services.
Administration of the Policy

Vice-Chancellor's Alcohol Tobacco and Other Drugs Policy Reference Group
Members of Vice-Chancellor’s Alcohol Policy Tobacco and Other Drugs Reference Group, Vice-Chancellor, Senate, Executive Director (Operations), Director Human Resources Division, General Counsel, Associate Director Occupational Health and Safety, Director Student Services, Director University Health Service, Academic Registrar, Dean of Students, Executive Deans of the Faculties, University Chaplains, Director Property and Facilities, Manager Security, Director of Qld Alcohol and Drug Research Centre, Heads of Colleges, President Student Union and Gatton Student Association, Director and President UQ Sport, President Academic Staff Association and relevant Union, President General Staff Association and or relevant Unions
Vice-Chancellor and University Senate
Vice-Chancellor and University Senate
Vice-Chancellor, Executive Director (Operations), Vice-Chancellor’s Alcohol Tobacco and Other Drugs Policy Reference Group, Manager Security, Operations Manager Property and Facilities, Function Organisers
Vice-Chancellor, Executive Director (Operations), Security Manager
Vice-Chancellor’s Alcohol Tobacco and Other Drugs Policy Reference Group
Vice-Chancellor, Executive Director (Operations), Vice-Chancellor’s Alcohol Tobacco and Other Drugs Policy Reference Group, Manager Security