I've finished my program requirements, when can I get my graduation documents?
If you are completing an undergraduate or postgraduate coursework program, your degree will be formally conferred upon you at the next appropriate graduation ceremony. UQ graduation ceremonies are held during July and December each year, for studens who met requirements by the date for finalisation of grades for Semester 1 and 2 respectively.
  • If you are planning on attending your graduation ceremony, you will receive the following graudation documents during the ceremony proceedings:
    • Testamur (certificate)
    •  Academic Transcript
    •  Australian Higher Education Graduation Statement (AHEGS) will be given to you during the ceremony.
  • If you will not be in attendance, you will be issued your graduation documents following the ceremony period (further details below).
For Research Higher Degrees (MPhil or PhD), please see question below.

 

I have completed my Master of Philosophy or Doctor of Philosophy (MPhil or PhD), when will I receive my graduation documents?
Research Higher Degress are conferred differently to undegraduate and postgraduate coursework programs, as program requirements may be met at any point in the academic calendar. After you receive the award letter from the Graduation School, your degree will be conferred and graduation documents (Testamur, Academic Transcript and AHEGS) issued. The documents will be provisioned to you approximately 10 days of the conferral of your award.
 
When are Graduation Dates decided?
The dates of the graduation periods are usually set one year in advance and appear in the Academic Calendar. The exact date and time for each year's ceremonies are decided in approximately April/May in the same calendar year. For more information, please see
Ceremony dates and times.
 
Can I choose which date I graduate on?
Graduation ceremonies are linked to the Faculty and School that administers your program.
You are not able to alter which ceremony you attend.
  
I’m doing a Dual program. Which ceremony will I be allocated to?
You will be allocated to one of the ceremonies associated with the faculty that administers the dual program. Your allocated ceremony will also be confirmed in the email inviting you to attend your graduation, but if you want to check in advance which faculty administers your dual program, go to the Program tab in mySI-net. If you prefer to attend a ceremony for the faculty which administers the other half of your dual program, you can request this by contacting us. Provided there is capacity at the alternative ceremony, we will endeavour to accommodate your request.
 
If I'm enrolled in a Master Degree or Graduate Diploma, can I graduate from a lesser award in the postgraduate suite (e.g. Graduate Certificate)?
It is possible to be conferred in the lesser award in a postgraduate suite only where the program rules allow. Please note though that you will not automatically be graduated from the lesser award. You must request an early exit via your Faculty in advance of the finalisation of grades for your final semester of study. You should discuss the potential implications of making a change with your Faculty early in the semester.
 
Will I be told if I'm going to graduate?
If you have kept your graduation semester up-to-date in
mySI-net, the University will contact you via email in either June or November (depending on whether you'll complete your program in first or second semester) to advise you of your graduation status and provide you with instructions on what you need to do to indicate your intention to attend your graduation ceremony. (Refer to next question).
  
Will I need to complete any forms to graduate?
If you are identified as a potential graduand you must complete an electronic Conditional Graduation Application (eGCA) form. Depending on your current enrolment status, you may be able to complete this form online via mySI-net. Alternatively, the Student Progression team will email an online survey for you to complete and submit, indicating your intention to attend or re-present at a future ceremony (up to a maximum of two ceremonies following the ceremony period at which your award was recognised).
 
If you have not heard from the University regarding your graduation by the end of June or the middle of November, and you expect to graduate, you should contact your faculty requesting they assess your eligibility to graduate.
 
What will it cost to attend my graduation ceremony?
There are no charges to graduate, but if you attend a graduation ceremony you must wear academic dress. A fee is payable for the hire of academic dress. For more information, visit the
Academic Dress page. Please be aware that you may not be permitted to graduate if you have outstanding fees with the University.
 
Will receipt of my electronic Conditional Graduation Application (eCGA) form be acknowledged?
If you complete the eCGA form form via mySI-net, you can view a copy of the information entered. These details will also be included in the email sent to you after grades are released and your eligibility to graduate has been confirmed. If you think an error occurred while submitting your eCGA, please
contact us.
 
How will I know I have completed my program requirements and can graduate?
Between June and July (for Semester 1) and November and December (for Semester 2), your mySI-net record will display graduation options if you are eligible to graduate. When you have completed your program requirements and are eligible to graduate, you will be listed as ‘eligible’ or ‘final’.
 
Do I still graduate if I'm going to do Honours next year?
If you are finishing a program this semester and plan to enrol in a separate honours program next semester/year, you will graduate from your pass degree (e.g. Bachelor of Science) at the end of the current semester and then graduate a second time when you have completed the requirements for the Honours degree (e.g. Bachelor of Science (Honours)). You may choose to attend both or just one ceremony.
 
If your degree has a "built in" honours year (usually a four or five year program e.g. Bachelor of Laws (Honours)) you will graduate once, following the completion of the entire four or five year program.
 
To determine the type of honours program you are enrolled in, you can search for your program on the Courses and Program website.
 
Will I have a specialisation printed on my testamur, academic transcript and AHEGS?
If you are undertaking an undergraduate or postgraduate coursework program, the inclusion of your
specialisation (often called a major or field of study) on your graduate documents is dependent on the rules of the program and your and completion of appropriate courses.
You can use the Courses and Program website to check whether your program's rules include provision for specialisations.
Exceptions:
  • minors are not included on your testamur, but may in some cases be included on your transcript;
  • specialisations are not printed on graduation documents for graduates of Research Higher Degree awards (PhD and MPhil).
If you believe a secialisation is not correct, you must advise your Faculty at least 4 weeks before your graduation.
 
When will I be told my class of Honours?
Graduation checks are usually performed before final grades are known, so your electronic Conditional Graduation Application (eCGA) form may not include a reference to your Honours or Honours class. Your eligibility for Honours will be checked after final grades are available and displayed on mySI-net.

 
I’m completing my concurrent diploma as well as my bachelor degree. Which ceremony will I attend? 
If you are completing a concurrent Diploma (Music Performance, Languages or Global Issues) you will attend the ceremony for the undergraduate degree you are graduating from. At the ceremony you will receive a separate testamur (certificate) for the Diploma. You should wear the academic dress suitable for your highest degree (i.e. the bachelor gown, hood and trencher).
 
If you complete your Diploma after you have graduated from your bachelor degree, it is not possible for you to attend another ceremony for the conferral of this award. Instead, your graduation documents will be issued to you following the completion of the graduation ceremony period.
  
I already had a degree before completing this award—which award’s academic dress do I wear?
You should wear the academic dress suitable for the award you are receiving at the ceremony you attend. For example, if you were previously awarded a Bachelor degree and you are now receiving a Masters, you should wear dress suitable for you Masters award.
 
What is the deadline to change my mailing address and /or my name before graduation?
The deadline to change your mailing address in mySI-net or apply for a name change (in relation to your graduation documents) is listed in the Graduations tab in mySI-net. Usually, the deadline falls one or two days after grades are released for the given semester, but you should check the exact date in mySI-net to make sure you have made your changes in time. Failure to make the changes prior to the due date will likely mean you will incur costs associated with replacing documents.
 
I'm attending my Graduation ceremony; what else do I need to do?
Following the completion of your electronic Conditional Graduation Application (eGCA) form, you will receive clear instructions on the tasks required of you. Importantly,
you must arrange Academic Dress for your ceremony. Please do this as early as possible. Do not wait until your grades become available before trying to arrange Academic Dress. You should also familiarise yourself with procedures you will need to follow on the day of your graduation.
 
I'm not attending my ceremony. What do I need to do?
You should still complete the electronic Conditional Graduation Application (eGCA) form even if you are not planning to attend a ceremony. You will be graduated in absentia and your graduation documents will be issued to you after the ceremony period. For this reason, it is important that you update your mailing address in mySI-net by the deadline (communicated to you) if you have changed address. 
 
Can I attend a later ceremony?
If you are not planing to attend your graduation ceremony, you are able to re-present during a later ceremony period, provided you do so within one year of your original graduation period. You must nominate to attend a later ceremony on the electronic Conditional Graduation Application (eCGA) form. Please note that you are only deferring your attendance at a ceremony and not your graduation itself. You will still be graduated in absentia at the original ceremony, and your graduation documents will be issued to you shortly thereafter. 

 
How many guest tickets can I order?
The guest ticketing allocation is determined by the number of graduands likely to attend ceremonies, and in consideration of the seating capacity of the venue. We do our best to maximise the number of tickets provided to each graduand, whilst ensuring the venue capacity is not exceeded. This is done to ensure compliance with strict fire safety protocols. Ticket allocations are distributed and allocated equitably throughout the cohort and students cannot have more than the allocated number.
 
In most instances, graduands attending a ceremony are allocated 3-4 guest tickets - provided their electronic Conditional Graduation Application (eCGA) form is completed prior to the published deadline. However, where there are ceremonies with a particularly large graduating cohort, graduands may be allocated fewer guest tickets to comply with the venue’s capacity, for reasons stated above. After grades are finalised, Student Progression staff (or contracted ticketing providers) will email you instructions for ordering your guest tickets online. In the event that additional ticket/s are available after the initial ticket release, Student Progression staff will email graduands to advise that more tickets are available to order online. Graduands do not require a ticket for themselves. For more information, please visit the Tickets page.
 
Please note: Tickets are not transferrable. Eligible graduands who have indicated they are not attending may not pass their allocation on to other graduands. This restriction is necessary as the allocations are made based on attendance numbers. Tickets ordered by non-attending graduands will be cancelled.
 
How much do the guest tickets cost?
All tickets are free-of-charge.
 
What if I have more guests than tickets?
On ceremony day, if there are spare seats after the ceremony has commenced, we may invite any additional guests without tickets in the foyer to take a seat in the hall. Please note that this may not be possible at ceremonies with a large number of graduating students.
 
At St Lucia ceremonies, additional guests are encouraged to view the ceremony from the lecture theatre adjacent to the Exhibition Hall in the UQ Centre, where the ceremony will be streamed live on a large screen. Guests who attend ceremonies in the lecture theatre are provided with an excellent view. Please also note that ceremonies held at the St Lucia campus will be streamed live on the internet: www.uq.edu.au/graduations/live-broadcast.
 
What kind of access is available for guests with a mobility impairment?
·         St Lucia
Guests and graduands with a mobility impairment may gain access to the UQ Centre foyer via the lifts below the UQ Centre. The Centre is accessible by wheelchair in this way. Mobility impaired parking spots are located close to the lifts on the lower level. A map including accessible parking bays for people with disabilities is online. Limited parking bays at Campbell Place, near the Great Court, will also be available for people with a disability. Although this area will be closed, people with a disability wishing to park closer to the post-ceremony celebrations are welcome to do so. Drivers should speak to the Traffic Officers stationed on Campbell Rd, who will allow access to mobility-impaired guests.
·         Gatton
Guests with a disability can be set down directly outside the Gymnasium entrance on Inner Ring Road. Drivers accompanying a guest with a disability will be permitted entry through the blockade on Galletly Road. The Gymnasium entrance is accessible for guests with wheelchairs.
·         All campuses
Please note, ceremony hall doors are scheduled to open one hour before each ceremony. We advise guests requiring special assistance with seating inside the hall to arrive at least 30 minutes before doors open, so they may be assisted with seating before other guests enter. Please ask your guest to approach the Information Booth on arrival to request assistance.
 
Where can I collect my tickets?
Eligible graduands who have completed their electornic Conditional Graduation Application (eCGA) form and indicated they will attend ceremonies will receive a ticketing email. This email will include details of the procedures associated with ordering electronic tickets. Graduands will be able to generate and print guest tickets themselves from this date. Further details related to ticketing, including the timing of ticketing advice will be included in the email. For more information, go to Guest Tickets.
 

    

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