Thesis submission

Submitting your thesis is a rewarding time and is a fairly simple process that involves uploading your final thesis and extra documents electronically to the UQ eSpace.  Details on how to upload your thesis to UQ eSpace are detailed below.

Your thesis is considered submitted when your thesis, abstract and a fully endorsed Thesis Submission form have been uploaded and the Graduate School has determined that the University’s requirements have been met. After the Graduate School confirms the thesis meets the University’s requirements and includes the preliminary pages, the submission (or resubmission) of the thesis is officially recorded.

Once the thesis is submitted, your enrolment status is changed to a non-fee paying course. You will continue to have access to Library, email, and mySI-net therefore you are still required to maintain your student record on mySI-net. It is also important to regularly access your student email account to ensure you are receiving all official University communications.

International candidates

If the date of submission is on or before the Census Date, you do not pay tuition fees for that Research Quarter. Therefore, you are encouraged to strive to complete your thesis so that it is ready for submission prior to the Census Date. Further information on Census Dates and Research Quarters is available in the “Do my tuition fees change during candidature?” section below.

UQ eSpace

All UQ RHD theses are to be submitted via UQ eSpace.

When uploading your thesis, please refer to the points below to avoid delays.

  • Please provide all the requested information in the UQ eSpace. This information is given to the external printer so that the thesis is printed correctly.
  • Do not upload a secured copy of your thesis, as your document cannot be printed by either the printer or your examiner.
  • Please list all colour page numbers, A3 and landscape pages, indicating the page number of the PDF document, not the page number of your thesis.
  • Please provide any supplementary audio files in MP3 format.
  • Please provide any supplementary video files in WMV format.
  • There is a file upload limit of 70MB to the UQ eSpace. If your thesis is larger than this the UQ Library has tips on reducing file sizes. Alternatively, please contact the Thesis Examinations Team for further instructions.

When you are ready to upload your thesis to UQ eSpace, follow the steps below.

  1. Arrange completion of the Thesis Submission form. Only for students who are submitting for the first time or resubmitting their thesis after recieving a 'revise and resubmit'. Once this form has been completed and fully endorsed you are required to upload this document to the UQ eSpace concurrently with your thesis and abstract.
  2. Convert your thesis to one PDF file. Please save your PDF using the following naming structure, ensuring all letters are in lowercase: <student number>_<degree type>_<stage of examination>.pdf

    Examples:
    s1234567_phd_submission.pdf
    s1234567_mphil_correctedthesis.pdf
    s1234567_phd_finalthesis.pdf

  3. Create a separate PDF of the thesis abstract using the naming structure in step 2.
  4. Go to http://espace.library.uq.edu.au/rhdsubmission. All RHD theses must be uploaded through this web page to ensure that your thesis is lodged in the correct collection within the UQ Library.
  5. Log in using your student username and password and enter the requested information.
  6. Enter description for your file i.e. whether it is a submission or resubmission.
  7. Attach the thesis, abstract and Thesis Submission form.
  8. For resubmission only – attach all of the documents mentioned in step 7 plus a list of the changes that you have made to your resubmitted thesis.
  9. Upload.

When the upload is successful you will receive an automated email from the eSpace. The Graduate School also receives a copy of this email. If you are have difficulties uploading your file or logging into the UQ eSpace, please contact the Thesis Examinations team on thesis@gradschool.uq.edu.au or phone +61 7 3346 0531.

Thesis corrections

If you are required to make changes to your thesis after its initial review, upload a copy of your corrected thesis to the UQ eSpace along with a list of the changes made. The Graduate School will forward these documents to your School/Institute for review by the Chair of Examiners, the Principal Advisor and the Postgraduate Coordinator. These documents are also sent to any examiner who recommended major changes and indicated that they wished to review the corrected thesis. When the thesis has been reviewed and the revisions assessed as satisfactory, your School will forward a completed Recommendation to Confer Degree form to the Graduate School.

If you are required to revise and resubmit your thesis, repeat the thesis submission process. Once resubmitted, the thesis is sent out for re-examination, usually to the original examiners who made the initial recommendation of ‘revise and resubmit’, along with a copy of all reports from the initial examination and the list of changes made to the thesis. If the original examiners are not available then two new examiners will be appointed.

On occasion, you may be required to submit a Timetable for completing thesis corrections to outline your plans for correcting and/or re-submitting your thesis.

Do my tuition fees change during candidature?

Census dates are important for international RHD students' tuition fees

The timing of commencement, interruption and thesis submission affects fees calculated for international RHD students each research quarter.

Research Quarter Start date of Quarter Due date for payment of charges Census date / final date to cancel without financial penalty End date of Quarter
RQ1 1 Jan 15 Jan 1 Feb 31 Mar
RQ2 1 Apr 15 Apr 1 May 30 Jun
RQ3 1 Jul 15 Jul 1 Aug 30 Sep
RQ4 1 Oct 15 Oct 1 Nov 31 Dec

 
Returning from interruption?
If you are an international student returning from interruption, then you will be fee liable as per the above rules.

Students who are not externally sponsored and on a third party contract or in receipt of a tuition fee waiver scholarship, will have two days to pay any outstanding tuition fees following the re-activation of their enrolment by the Graduate School. If fees are not paid within this time, students will incur a $100 late payment fee.
 
Submitting a thesis for examination
RHD students are not able to submit their thesis while under interruption and are to provide the required form to the Candidature Team to re-activate their enrolment prior to submission. If you return from interruption then you will be fee liable as per the above rules.

After the fees due date, students with outstanding fees will be charged a $100 late payment fee. If the thesis is submitted prior to the census date, however, the tuition fee liability incurred in the research quarter will be removed.

If the thesis is submitted after the census date or not considered by the Graduate School as submitted until after the census date, the student will remain fee liable (see note below).

It is extremely important to note that the thesis is not considered submitted until the thesis, the abstract and the Thesis Submission form (fully endorsed) have all been uploaded to the UQ eSpace and that the thesis meets UQ requirements. We recommend that international students submit their thesis 7 days prior to the census date to ensure any submission problems can be rectified prior to the census date to avoid incurring fees.

For further information, please refer to the Fee Rules or telephone Student Fees on 3365 2328. 

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