Postgraduate Academic Conference Scheme (PACS)

What is PACS?

The Postgraduate Academic Conference Scheme (PACS) is funded by the UQ Graduate School to encourage and support UQ PhD and MPhil candidates who want to organise their own conferences. (Please note: PACS does not fund participation or attendance at conferences.)

The UQ Graduate School (UQGS) acknowledges the importance of organising postgraduate student conferences in providing opportunities for students to:

  • gain experience in writing and presenting conference papers;
  • network with other graduate students working in similar fields, and from different Universities;
  • acquire administrative/organisational experience in staging a conference;
  • demonstrate and disseminate research excellence from UQ;
  • recognise UQ's commitment to providing a superior research graduate student experience; and
  • gain experience in application writing and seeking funds.

Applicants are encouraged to use the PACS funding to match contributions from their School and to leverage additional funding from external sources. Three levels of financial support are offered by UQGS:

Level 1. up to $600.00
Conferences marketed on a local level for postgraduate students from UQ and other Queensland universities.

Level 2. up to $1100.00
Conferences marketed on a national level and with a significant number of presenters and postgraduate students from other universities beyond Queensland.

Level 3. up to $1500.00
Conferences marketed on an international level and with a significant number of presenters and postgraduate students from universities beyond Australia.

What can the funding be used for?

  • stationery;
  • room-hire/venue fees;
  • advertising (including publicity posters);
  • special guests (please provide details for why this guest would benefit a postgraduate conference); or
  • audiovisual rentals.

The funding is NOT intended for:

  • catering or drinks;
  • reimbursing accommodation or travel expenses for delegates;
  • 'normal' departmental expenses such as phone/fax, basic photocopying needs or
  • cash prizes.

How do I apply?

Fill in the application form.

Application Requirements - Applications should include:

  1. Confirmation that the conference is organised primarily by postgraduate students for postgraduate students.
  2. Evidence that the conference is open, and publicised, to students from universities and institutions other than UQ.
  3. An official letter (from your Head of Department or School, or Faculty Executive Officer) confirming the contribution from the Department, School, Faculty or external party should accompany your application.
  4. Budget estimates, including how the contribution from The Graduate School will be spent.

Applications must be received at least TWO (2) MONTHS before the conference to allow time for processing and assessment

Applications are assessed by the UQ Advantage team in the UQ Graduate School.

Please forward completed applications or enquiries for PACS to:
Email: uqadvantage@gradschool.uq.edu.au
Phone: 3346 0508

How is the funding paid?

Funding payments made directly to Schools or Institutes should include the contact details of the Finance Officer with your application and arrangement for an Internal Services Charge (ISC) can be made.

Funding payments for external Associations/Societies will need to include a Tax Invoice with the application.

Other Information:

Room Bookings:

The University welcomes all students, staff; business organisations; local community groups; and student groups associated with the University; interested in utilising the teaching facilities at St Lucia, Ipswich and Gatton campuses.

University teaching rooms are available for:

  • conferences and/or meetings;
  • performances, exhibitions and/or functions; and
  • seminars and/or training courses.

Please contact Academic Facilities to discuss further any enquiries you may have about booking centrally managed teaching rooms or go to the Academic Facilities Room Information Website.

Advertising:

Information regarding submitting an Event for UQ Events can be found here.

News for UQ Update should be forwarded to update@uq.edu.au by Friday morning for the following Monday's bulletin. Inquiries can be directed to OMC on 3365 1931. Items should be no longer then seven lines.
 

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