General Award Rule 4.3.2 allows the head of school or institute director to delegate his or her responsibilities for research higher degree decision-making to an academic staff member of the school, subject to the approval of the Dean of the UQ Graduate School. The delegate is called the postgraduate coordinator (PGC).

The head/director is also strongly encouraged to allocate the responsibility for research higher degree administration to a dedicated general staff member of the school - the postgraduate administrative officer (PAO).

Schools and Institutes are asked to use the delegations form to nominate a new PGC for the Dean's approval and to advise the Dean of the appointment of a new PAO. This form is required whenever a new PGC or PAO is appointed - even if they are acting in the role while the regular PGC or PAO is absent.