Translation Advice Statement

In December 2000 every continuing student will receive an individual Translation Advice Statement in the mail, along with explanatory notes and a 2001 Enrolment Guide.

The Translation Advice Statement will provide students with the University's assessment of the credit they have gained under the new unitised program structure. It will be based on the results received by each student in Semester 2, 2000 as at mid-December and will assume that the results are correct and will not change.

Accordingly, if:

• students receive an Incomplete for one or more courses (subjects) in Semester 2; or
• a student's grades are adjusted retrospectively for one or more courses (subjects) after the release of Semester 2 results

then there will be a possible impact on the accuracy of the advice statement.

For the purposes of the Translation Advice Statement no credit will been awarded for Incomplete results. Once an Incomplete result is finalised and a grade is allocated then the student will be awarded the appropriate credit in units.

Similarly, other grade adjustments, such as where failing grades are converted to passing grades, will have an impact on the overall calculation of credit.

Academic Advice
Academic advising sessions, for the benefit of all students, will be held at the beginning of 2001. A schedule of sessions will be advertised at a later date.

If students' circumstances are particularly complex or if they are enrolled in a dual degree program they may need to arrange an appointment with an academic adviser in the faculty.

Appeals
It is University policy that no student is to be disadvantaged by the conversion to the new unitised program structure. If students do have a concern about any part of their Translation Advice Statement or about advice provided by an academic adviser or faculty staff member they have recourse to the following process to resolve their concern:

• concerns can be addressed to the faculty Director of Studies in the first instance;
• if students are not satisfied with the outcome they can appeal the determination of the Director of Studies to the Executive Dean of the faculty; and
• if they are still dissatisfied, they can lodge a final appeal with the Senate Student Appeals Committee.

Students are encouraged to initiate appeals as early as possible so that they have clear advice before they commence enrolment in 1st Semseter 2001.

To handle appeals expeditiously it has been agreed that the Senate Student Appeals Committee will process appeals according to the following approach:

(i) Appeal received.
(ii) Secretary/Assistant Secretary consults with the Faculty, then provides summary advice to the Chair of the Senate Student Appeals Committee (or Chair of the Sub-Committee in his absence) (within 2 working days of receipt of appeal).
(iii) Chair determines the case executively on behalf of the Committee (within 5 working days of receipt of appeal); the Chair may seek further information from the student or the faculty prior to making a decision.
(iv) When a decision will be against the student, the student is provided the opportunity to respond/provide further information, before the decision is finalised, and the appeal will be referred to the full Senate Student Appeals Committee.
(v) Student and faculty are advised of the decision.

Conversion Process
Faculty administration staff will be converting academic records with the aid of a database. The database will generate the student advice letters.