Electronic Course Profiles  
      


 1.3 Course Staff - Technical Help

Suggested Content

This section of the course profiles provides students with contact details for staff contributing to the course and information on their availability for consultation. Course designers should provide information on all contributors including coordinators, lecturers and guest lecturers etc, including information on each contributors availability for consultation.

The contributors will appear in the following order (and then alphabetically):

Display Order
Type
1
Course Coordinator
2
Lecturer
3
Guest Lecturer
4
Facilitator
4
Demonstrator
5
Tutor
6
Mentor
7
Group Leader

Adding Staff

Course co-ordinators

Course co-ordinators are now added in SI-net and can no longer be added in the Electronic Course Profile System. The designated SI-net Co-ordinator for a faculty or school will be able to set up course co-ordinators in the Maintain Schedule of Classes screen in SI-net. Course co-ordinators must have an entry in the Aurion system before being added in SI-net. Once added in SI-net, the course co-ordinator information will be transferred to ECPS in the next overnight run.

 

There are two options for adding other staff to the course profile:

Option 1. UQ Employees

Use this option for adding staff currently employed at UQ to ensure that the course profile is linked to their employee number and username.

1. Add Staff: Click the Add button next to the "1.3 Course Staff " heading.

2. Search: To add a UQ employee you must first perform a search using any of the following information: Organisational Unit (e.g. School of Music), Employee Type (e.g. Academic Staff), Family name, Given name, Preferred Name. These fields are combined using a Boolean "AND" function. Therefore searches using multiple fields will refine the search, not expand it.

For example, searching using "Smith" and "School of Music" will return any Smiths in the School of Music (rather than all Smiths at the University and all School of Music staff).

3. Select Staff Member: From your search results you should select the staff member you wish to import into the course profile and click Use Selected Staff Member.

4. Add Contact Details: Then add/edit the contact details as you wish them to appear in the course profile. All contact details of the course coordinator/s will be available to the public, while the contact details (with the exception of email) of other contributors will only be available to UQ staff and students.

Required fields: Contributor Type, Family Name, Given Name and Email.

5. Save: When you have added the contact details click Save.

Option 2: Non-UQ Employees (or staff not yet in Aurion)

Course staff not employed by the University (or not yet in the Aurion system) such as guest lecturers can be added directly to the Course Profile.

IMPORTANT: Do not attempt to add course co-ordinators using option 2. See note above regarding Course Coordinators.

1. Add Staff: Click the Add button next to the "1.3 Course Staff" heading.

2. Add Contact Details: Then add the contact details as you wish them to appear in the course profile. All contact details of the course coordinator/s will be available to the public, while the contact details (with the exception of email) of other contributors will only be available to UQ staff and students.

Required fields: Contributor Type, Family Name, Given Name and Email.

3. Save: When you have added the contact details click Save.

Note that UQ Employees added using this method will not have the course profile linked to their username or employee number limiting reporting reporting and other functions of the system.

Changing or Deleting Staff

If a course staff member is replaced by another one, please note that you should not attempt to over-write the details of the new person over the old one (it will not be possible with UQ employees in any case). Instead, delete the previous record and add the new staff member as shown above.

To delete a course staff member:

1. Locate the staff member's name in the list and click the record's Delete button.

2. When prompted "Are you sure?" click Yes.

Viewing restrictions

Section 1.3 is partially restricted for public view. Students who are enrolled in the course and are viewing the profile via mySI-net or Blackboard will see all of the content entered here, but all others will have most of this information hidden for privacy reasons. The following table indicates what the general public will be able to see.

Staff role
Public can see...
Course Coordinator/s
Name, role, e-mail address
All others
Name and role only